Affordable Housing Compliance Administrative Associate

Job Summary

The Affordable Housing Compliance Administrative Associate provides essential support to the Compliance Team by managing documentation, tracking regulatory updates, and maintaining accurate records across affordable housing programs. This role plays a key part in ensuring properties remain in compliance with federal, state, and local regulations, including centralized processing of annual self-certifications.

This position will be fully remote. Candidates should reside in one of the following states: AZ, CA, CO, CT, DC, FL, GA, MA, MD, NC, NV, RI, SC, TN, TX, VA, WA.

Key Responsibilities

Administrative & Compliance Support

• Respond to internal and external communications related to compliance matters.
• Maintain organized records and documentation in systems such as Yardi and SharePoint.
• Assist with the centralized processing of annual self-certifications for affordable housing residents.
  
  

Data Management & Reporting

• Monitor and update payment standards, utility allowances, and property attributes.
• Run and audit monthly and annual compliance reports to ensure accuracy and completeness.
• Track incidents, down units, and regulatory forms such as 8823s.
  
  

Team Collaboration

• Participate in team meetings and calls related to new developments, transitions, and compliance updates.
• Support special projects and contribute to internal communications and team initiatives.
  
  

System Updates

• Maintain and update property, vendor, and subsidy provider information in Yardi and tracking spreadsheets.
• Ensure SharePoint folders and organizational charts reflect current portfolio and team structure.
  
  

Qualifications

Education & Certifications

• High school diploma or equivalent required; associate or bachelor’s degree preferred.
• Affordable housing certifications such as HCCP (Housing Credit Certified Professional), COS (Certified Occupancy Specialist), or similar are highly desirable.
  
  

Experience

• 2 years of corporate or property administrative support experience required
• Experience working with affordable housing programs such as Section 8 Vouchers, LIHTC (Low-Income Housing Tax Credit) or HUD Programs is required
• Experience working for a Property Management company, Housing Authority, or State Housing Finance Agencies (HFA) is required
  
  

Skills & Competencies

• Strong Microsoft Excel skills (functional to advanced level preferred)
• Familiarity with Yardi or similar property management software
• Ability to communicate effectively with diverse audiences
• Skilled in remote instruction and support
• Capable of managing conflicting priorities and adjusting schedules as needed
• Detail-oriented with strong documentation and record-keeping abilities
• Self-motivated and able to work independently with minimal oversight
• Resourceful in researching solutions and navigating unfamiliar tasks
  
  

Other

• This role may require additional responsibilities as assigned.
  
  

Our Company

At Fairfield, we are proud to be a leader in the multifamily housing industry. We are passionate about creating exceptional apartment living. Among the most experienced multifamily companies, Fairfield has developed and acquired over 1000 communities since 1985. We are an award-winning company that proudly employs over 1,500 associates who are dedicated to serving our customers at our apartment communities located in over 30 markets nationwide.

Being a part of Fairfield means more than a rewarding career with personal growth. It’s a partnership for the long term, working alongside colleagues in an open-dialogue environment that encourages growth and the sharing of ideas. We know that our associates are a key ingredient to our success, and we’re proud to reflect that in our culture.

#REMOTE

Estimated Rate of Pay:

$26.00 - $29.00

This position is non-exempt; the range above reflects hourly rates.

The pay range displayed for this position is determined by skills and experience required, location and job complexity*. Potential job offers may vary based on the skills, education, and experience an individual candidate holds. This range reflects base rate only, and does not include allowances, perks, commissions or bonuses applicable to this position (if any). In addition to base salary, Fairfield offers all full time associates the following, upon meeting eligibility requirements:

• Paid time off, paid holidays and sick days, paid time off for volunteering activities (optional)
• Matched 401(k)
• Medical, dental & vision insurance
• Flexible spending account
• Life insurance
• Pay range is a calculation based on a midpoint price. Fairfield complies with all wage and hour laws, including minimum wage and salary exempt requirements.
  
  

Job duties for this position include: work safely and cooperatively with others, including supervisors; adhere to performance standards despite stressful conditions; communicate effectively and respectfully to ensure exceptional customer service; and follow all federal, state, and local laws and Company policies. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness and professionalism, and safeguard business operations. Pursuant to the Los Angeles and San Diego County Fair Chance Ordinances, the California Fair Chance Act, and any other applicable law, we will consider for employment qualified applicants with arrest and conviction records.