Registrar ( S9-12 month position)

• Position Type:
  Secretarial or Clerical/Secretary - 12 Months
  
• Date Posted:
  9/3/2026
  
• Location:
  Central Office-Board of Education
  
• Date Available:
  ASAP
  
• Closing Date:
  UNTIL FILLED

I. JOB TITLE: Registrar

II. MINIMUM CERTIFICATION/QUALIFICATIONS: Graduation from high school or possession of a high school equivalency diploma and either: (a) five (5) years of work experience which must have included the operation of automated office systems to generate reports, correspondence, memos or in the maintenance of databases; or (b) an Associate's Degree in Office Technology, Secretarial Sciences or closely related field and three (3) years of experience as in (a) above; or (c) a satisfactory equivalent combination of the foregoing training and experience. Knowledge of Spanish or Portuguese is strongly preferred.

III. WORK YEAR: 12 months

IV. REPORTS TO: Deputy Superintendent

V. ESSENTIAL JOB FUNCTIONS:

A. Enrolling new students/families to the district, including verifying residency and entering all records and information into the district's database.

B. Providing address changes for families moving within Fairfield.

C. Assisting residency personnel with address investigations requested by schools, returned mail or portal requests.

VI. MAJOR RESPONSIBILITIES:

A. Essential Job Functions

1. Requires the ability to work independently and apply good judgment.

2. Conducts registration of new students to the district throughout the school year.

3. Receives and reviews enrollment information and verifies residency, birth certificates, transcripts, IEP's, Special Education documents and any other necessary documents required for registration.

4. Provides information to families about the district and responds to inquiries regarding enrollment into the school district by phone, email or walk-ins.

5. Provides enrollment information to the appropriate personnel within Central Office, school building(s), and the transportation department.

6. Uses automated office systems to prepare letters, reports, memos, electronic spreadsheets, and databases.

7. Verifies renewal of leases, to ensure they are updated in support of continued enrollment within the district.

8. Provides coverage at the front desk reception area for the Central Office, as scheduled.

9. Maintains general knowledge of District Policy regarding residency, in-district relocation and transfers due to family moves.

10. Performs additional duties as required by the Superintendent or his/her designee.

B. Supervision

1. Supervision of those assisting with registrations during busy times of the year.

C. Physical Exertion/Environmental Conditions

1. Performs duties in an office environment and is routinely exposed to a computer screen.

2. May be required to lift light to medium weights, for example, ledgers, office supplies, etc.

3. Some degree of stress in meeting report deadlines, dealing with families and the public, and in dealing with requests for confidential information.

Salary Range for position is Step 1- $45,087 to Step 6- $54,750.

Salary is determined based on work experience.

Internal posting closes 9/11/2026.