Department Secretary - Materials Management - Full Time (60024)

For more than a century, Fairfield Medical Center has been a regional healthcare provider who delivers exceptional care to our patients by creating exceptional experiences for our employees.

The driver behind our culture is that we all believe in the value of it, and we hire people into the organization who are also committed to making a difference. Our employees truly go the extra mile to serve our patients and each other.

When you join us, you become part of our team; it is our goal to not only be the best place you will ever work, but the only place you will want to work. Join our team. Make a difference.

Job Description

The Department Secretary performs secretarial/clerical/receptionist duties and assists in coordinating, organizing, and maintaining the activities and functions of the department.

• Performs secretarial duties including greeting and assisting visitors, FMC affiliates, physicians and/or staff. Answering, screening, and referring telephone calls, and taking messages and following-up and communicating professionally with the appropriate individuals.
• Performs clerical duties that may include: sorting and distributing mail, filing, typing, printing, photocopying, faxing, maintaining and ordering supplies, forms, and purchase orders, and running errands.
• Processes documents and department reports by typing or completing such items as letters, memos, meeting notices and agendas, minutes, policies and procedures, purchase orders, service orders, seminar and travel requests.
• Assists in organization of meetings and special events.
• Maintains the departments electronic files.
• Maintains the manager and/or supervisor calendars, or other staff calendars as requested.
  
  

Qualifications

Job Qualifications

• High School Graduate or equivalent required.
• Minimum of 3 years secretarial work required.
• Experience and working knowledge with databases: Microsoft Outlook, Word, Excel, Power Point, and others as required.
• Strong organization, prioritization, and accuracy skills required.
  
  

Exerting up to 20-50 pounds of force occasionally, and/or up to 10-25 pounds of force frequently, and/or a negligible up to 10 pounds amount of force often.