What are the responsibilities and job description for the Management Analyst I position at Fairfax County Government?
Job Announcement
This position provides procurement, financial, contracts and accounts payable support to all the divisions of the department which includes over 350 employees. Processes financial, accounts payable and procurement documents; contract and/or amendment monitoring and tracking; reporting, monthly reconciliation and assistance with audit requests. Performs and tracks the processing of documents to include shopping carts, purchase orders, receiving, funds reservations (non-po payments), journal entry creation, vendor account creation, local travel, procurement card management, and reconciliation. Works with fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Responsible for all fiscal tracking processes. Acts as agency's liaison with the department of Finance, Procurement and Material Management, and vendors. Assists in the timely completion of all agency-wide HR and procurement audits. Assists in the management of all human resources programs in DTA to include payroll, hiring, language stipend, performance management, FMLA, and DTA specific stipend program. Works u nder the direct supervision of the Department of Tax Administration’s (DTA) Fiscal Administrator
Note: The assigned functional areas of the position include financial management, procurement, and/or human resources.
Required Knowledge Skills And Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Ability to identify possible solutions for solving business problems;
Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
Ability to communicate effectively orally and in writing;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards
Minimum Qualiifcations
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area
Bridge Class Employment Standards
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
Necessary Special Requirements
The appointee to the position will be required to complete a criminal background check and credit check to the satisfaction of the employer.
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)
Preferred Qualifications
Occasional lifting of files, no more than 15 lbs. All duties performed with or without reasonable accommodations.
Selection Procedure
Panel interview and may include exercise.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others .) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.
This position provides procurement, financial, contracts and accounts payable support to all the divisions of the department which includes over 350 employees. Processes financial, accounts payable and procurement documents; contract and/or amendment monitoring and tracking; reporting, monthly reconciliation and assistance with audit requests. Performs and tracks the processing of documents to include shopping carts, purchase orders, receiving, funds reservations (non-po payments), journal entry creation, vendor account creation, local travel, procurement card management, and reconciliation. Works with fiscal staff, program staff, county financial and procurement agencies to complete financial, procurement, and reporting duties. Responsible for all fiscal tracking processes. Acts as agency's liaison with the department of Finance, Procurement and Material Management, and vendors. Assists in the timely completion of all agency-wide HR and procurement audits. Assists in the management of all human resources programs in DTA to include payroll, hiring, language stipend, performance management, FMLA, and DTA specific stipend program. Works u nder the direct supervision of the Department of Tax Administration’s (DTA) Fiscal Administrator
Note: The assigned functional areas of the position include financial management, procurement, and/or human resources.
Required Knowledge Skills And Abilities
(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list).
Basic knowledge of mission, goals and objectives of the organizational unit, program or activities to which incumbent is assigned;
Knowledge of the principles, practices and techniques governing management, organization, operations and programmatic services;
Knowledge of the principles, practices, and techniques relating to the functional area of business operation (e.g. personnel, budgeting and financial management, contract administration and management);
Ability to identify possible solutions for solving business problems;
Ability to perform a variety of fact-finding techniques (e.g., interview, case analysis, observation, research, benchmarking) to gather information in support of programs, projects, studies, assessments and evaluations;
Ability to aggregate and assimilate data to identify major patterns, trends and themes regarding organizational and program effectiveness and efficiency;
Ability to communicate effectively orally and in writing;
Ability to use word processing and presentation software to prepare documents, and to use spreadsheet and statistical analysis software packages to store, manipulate, analyze and present data;
Ability to train, lead, and/or supervise paraprofessional staff.
Employment Standards
Minimum Qualiifcations
Any combination of education, experience, and training equivalent to the following: (Click on the aforementioned link to learn how Fairfax County interprets equivalencies for " Any combination, experience, and training equivalent to")
Graduation from an accredited four-year college or university with a bachelor's degree in the field related to the assigned functional area
Bridge Class Employment Standards
Four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. This class can serve as a bridge class enabling individuals who do not meet the educational or professional experience standards listed above to qualify for this class by possessing four years of increasingly complex technical experience in the assigned functional area, comparable to experience at the Admin Assistant IV, or higher, level. The purpose of this bridge class is to promote upward mobility within the Fairfax County workforce. However, persons qualifying for this class on the basis of their technical experience may not substitute this technical experience for education, or for professional experience, in order to qualify for other employment opportunities.
Necessary Special Requirements
The appointee to the position will be required to complete a criminal background check and credit check to the satisfaction of the employer.
This position is emergency/essential services personnel. (Required to report for duty during inclement weather and/or other emergencies.)
Preferred Qualifications
- Experience using enterprise resource planning system (such as FOCUS, SAP) relative to procurement, finance, contract, and accounts payable activities.
- Strong experience in procurement, financial, accounts payable and/or contracts relative to Fairfax County policies.
- Proficient in Microsoft Office (Excel).
- Strong writing communication skills.
- Detail oriented, problem solver, able to multitask and prioritize. Ability to establish and maintain effective relationships with both internal and external contacts.
- Well organized, flexible, and adept in the challenges of supporting a work environment that collaborates and coordinates with a variety of county departments.
- Proactive, resourceful, and efficient, with a high level of professionalism and confidentiality.
Occasional lifting of files, no more than 15 lbs. All duties performed with or without reasonable accommodations.
Selection Procedure
Panel interview and may include exercise.
Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others .) We encourage candidates who are bilingual in English and another language to apply for this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY 703-222-7314. DHREmployment@fairfaxcounty.gov EEO/AA/TTY.