What are the responsibilities and job description for the Purchasing Administrative Assistant position at Faena Hotels and Residences LLC?
THE FAENA CULTURE
The FAENA Movement is one of culture, art and community. The FAENA Culture is steeped in the warmth and traditions of the south combining authentic and attentive hospitality with the world’s finest amenities. We act as a catalyst in making dreams a reality with the collaboration of ideas. Creating carefully curated spaces paired with excellence in service to delight the most sophisticated guests as they are indulged by the FAENA Culture.
JOB OVERVIEW
Responsible to process all purchase requisitions, works closely with all Departments involved to ensure accuracy on all orders and timeliness of Purchase Orders
DUTIES AND RESPONSIBILITIES
- Assist in Inventory as directed by Purchasing Supervisor or Purchasing Director.
- Receiving of Purchase Orders into Birch Street.
- Organize and review Purchase Orders for all Departments related.
- Record all deliveries received.
- Handle Discrepancies/Return Goods.
- Receive: Items, Beverages, Food Products, Dry Goods, Chemicals, Engineering Products and Major Equipment.
- Generate Purchase Orders, Inventory management and distribution for assigned categories.
- Continuously seeks and shares opportunities to enhance applicable knowledge within general or specific purchasing applications as to improve the personal and departmental operational effectiveness with respect to the company’s benefit.
- Addresses and resolves issues associated with satisfying and fulfilling purchase requests in assigned areas of products, services, or specific departments or escalates to superior when appropriate or unreasonable.
- Works with requesting departments to assist in specification development, which may include shared research responsibilities.
- Maintain complete knowledge of and comply with all departmental policies/service procedures/standards.
- Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended and keep in stock when don’t need to use them to prevent loss.
- Maintain positive guest and resident relations at all times.
- Resolve guest and resident complaints, ensuring guest and resident satisfaction.
- Monitor and maintain cleanliness, sanitation and organization of assigned work areas.
- Maintain complete knowledge of property management system and manual procedures.
- Set up and organize work station with designated supplies, forms and resource materials; report shortages to supervisor.
- Maintain a proactive, solutions-oriented, helpful attitude towards colleagues and vendors.