What are the responsibilities and job description for the Office Specialist - Facility Services (11031) position at Facility Services?
The job of Office Specialist is done for the purpose/s of supporting the Facilities site staff by providing general secretarial support, information and/or direction and responding to inquiries from parents, staff, vendors and contractors.
Responsibilities:
- Answers incoming telephone calls
- Coordinates the custodial substitute assignments
- Coordinates assigned projects and/or processes (e.g. mail, staff training documentation, custodial warehouse orders, purchase orders, construction documentation, training dates, inspection dates, etc.)
- Distributes a variety of materials (e.g. mail, checks, supplies, messages, etc.)
- Performs record keeping and clerical functions (e.g. copying, faxing, scheduling, correspondence, work order input and assigning, preventive maintenance recording, EMCS data, data entry into Portfolio Manager, etc.)
- Prepares documents (e.g. newsletters, flyers, certificates, awards, letters to parents, etc.)
- Prepares documents (e.g. newsletters, flyers, certificates, awards, memos, letters to staff, etc.)
- Processes documents, forms, mailings and materials (e.g. pest control data, work orders, SFB reports, annual fire and safety inspection reports, employee attendance, employee hazard communication and safety training tests, etc.)
- Responds to inquiries of all staff, local, state and/or federal government institutions and/or the public
- Assists other personnel and performs other duties, as assigned
Experience is desired. Full time with Benefits.
Requirements:
- High School diploma or equivalent
- Pre-employment proficiency test
- Criminal Justice fingerprint/background clearance
- Ability to read, write and communicate clearly in English
This is a 12-month position.
