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Job Title: Project and Logistics Manager
Job Code Number:
Department: Facilities Management
Reports To: Director of Facilities Management
Contracted Days: 260
Position Summary: The Project and Logistics Manager assists in the management, development, and implementation of high-quality, efficient facilities operations. This position's primary responsibilities include managing non-capital facility projects, allocating facility and warehouse resources, maintaining facilities systems and inventory records, supervising central warehouse personnel, and supporting department operations.
Minimum Qualifications/Job Requirements:
Education: Bachelor’s Degree preferred. Preference will be given to individuals with a degree or certifications in Facilities Management and Project Management.
Experience: At least five years of experience in project management, supply chain/warehouse operations, or facilities management.
Specialized Knowledge, Licenses, etc.: Proficiency in data analysis, project management software, and inventory control systems. Must have and maintain a valid Oklahoma driver’s license.
Knowledge, Skills, and Abilities: Strong organizational, analytical, and problem-solving skills. Ability to manage multiple projects simultaneously. Ability to communicate effectively, both orally and in writing, with staff, administrators, contractors, and vendors.
Specific Training/Skills:
Technical: Proficient in using industry-standard facility or inventory management software, Microsoft Office, and Google Workspace. Forklift operator’s license preferred (or willingness to obtain).
Communication: Communicate effectively in a professional, diplomatic, empathetic, and tactful manner, using the preferred method and level as applicable to the job.
Team Orientation & Interpersonal: Highly motivated team player able to develop and maintain collaborative relationships with all levels within and outside the organization.
Organization & Time Management: Able to plan, schedule, organize, and follow up on job-related tasks to achieve goals within or ahead of established time frames.
Adaptability to Change: Able to be flexible, supportive, and positively and proactively assimilate change in a rapid growth environment.
Relationship Management: Able to personally provide a high level of interactive service to others, building relationships and addressing identified needs.
Ethics: Able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
Physical Requirements (If Applicable): See "Physical Demands" section below.
Other: Must successfully pass a background check and be able to respond to facility emergencies as needed.
The Board of Education and Superintendent may approve alternatives to some of the listed qualifications.
Customer Contacts:
Internal: SPS Administrators, Building Principals, Teachers, Facilities Staff
External: Vendors, General Contractors, Architects, Delivery and Freight Personnel, City Officials
Essential Job Functions - (Majority of duties performed, but not meant to be all-inclusive nor prevent other duties from being assigned as necessary):
Assists and advises the Director of Facilities Management in areas related to facility project management, logistics, and resource allocation.
Manages the facilities work order system to ensure tickets are closed and work is completed according to established internal standards.
Ensures inventory records associated with district facility systems, building materials, central warehouse stock, and facility infrastructure are accurate.
Manages non-capital facility projects and assists the Director with capital improvements, including timelines, deliverables, vendor coordination, and approval of payments.
Defines project requirements by gathering input from stakeholders and assessing operational and site needs.
Marshals necessary facilities and logistics resources to ensure project completion, including equipment, materials, warehouse stock, and trade tool allocation.
Coordinates project timelines, freight deliveries, and district site access with vendors and contractors as needed to ensure minimal disruption to school operations.
Oversees procurement processes related to facility project materials, central warehouse inventory, and contracted services, ensuring compliance with local, state, and federal policies.
Supervises, trains, and evaluates warehouse personnel to ensure staff follow district procedures and efficient supply chain operations.
Evaluates facility operational solutions and conducts ongoing research to inform strategic planning, resource decisions, and end-user processes in collaboration with the Director of Facilities Management.
Responsible for creating and updating end-user facility guidelines, warehouse operating protocols, and facility management documentation as needed.
Researches and attends professional development related to all aspects of K-12 facility operations, logistics, and supply chain management to stay informed on the latest trends and best practices, advising the Director of Facilities Management as needed.
Other duties as assigned.
Salary : $19 - $28