What are the responsibilities and job description for the Payroll Financial Admin position at Facilities?
About the role
The Payroll Financial Admin is responsible for managing, tracking, reconciling, and reporting union membership dues and related financial transactions, along with supporting payroll audits and reports. This position ensures accurate collection and allocation of dues payments, maintains member financial records, supports audits, and ensures compliance with union policies, collective bargaining agreements, and applicable financial regulations.
What you’ll do
- Process and reconcile union dues payments received through payroll deductions, direct payments, and electronic transfers.
- Maintain accurate membership and dues records within accounting and membership systems.
- Investigate and resolve discrepancies related to dues collections, member accounts, and employer remittances.
- Prepare monthly, quarterly, and annual financial reports related to dues revenue and membership activity.
- Coordinate with employers, payroll departments, and union representatives regarding dues submissions and delinquent accounts.
- Assist with budgeting and forecasting of dues revenue.
- Ensure compliance with internal controls, labor regulations, and accounting standards.
- Support annual audits by preparing schedules, reconciliations, and supporting documentation.
- Monitor accounts receivable related to dues collections and follow up on outstanding balances.
- Maintain confidentiality of member financial and personal information.
- Recommend process improvements to enhance accuracy and efficiency in dues accounting operations.
What we are looking for
- Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
- Minimum of 1–2 years of accounting, finance, bookkeeping, payroll, or union financial experience preferred.
- Able to hold a conversation in Spanish
- Knowledge of financial reporting practices.
- Experience working with payroll systems, accounting software, and spreadsheets.
- Familiarity with labor unions, collective bargaining agreements, or dues structures is a plus.
- Strong attention to detail and organizational skills.
- Ability to manage confidential information with discretion.
- Excellent communication and problem-solving abilities.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. The noise level in the work environment is typical of that of an office. Incumbents may encounter frequent interruptions throughout the workday.
Physical Demands
This is largely a sedentary role and requires being able to remain in a stationary position for prolonged periods of time. The person in this position is required to move/traverse inside the office to access file cabinets, office equipment, etc. The person in this position regularly communicates with others in person, by phone, or by correspondence.
EEOC
Grupo Eulen is an equal opportunity employer and will consider all applicants without regard to race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, and all other protected classes recognized or any other characteristic protected under applicable federal, state, or local law