What are the responsibilities and job description for the Executive Assistant position at Facilities Maintenance Management?
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
- Training & development
FMM is seeking a self-motivated and experienced Executive Assistant to support our executive team. The Executive Assistant position is a full-time, in-person position that will provide high level administrative support for the team through various tasks as defined below.
Essential Duties and Responsibilities include but are not limited to the following:
Essential Duties and Responsibilities include but are not limited to the following:
- Provide high-level administrative support and assistance to the Executive Team.
- Perform clerical and administrative tasks including drafting emails, letters, reports and other documents.
- Provide various monthly and quarterly reports utilizing the company's different programs (accounting program, construction/job program, etc)
- Arrange all travel accommodations including airfare, hotels, rental vehicles, restaurant reservations, etc.
- Manage calendar via Teams/Outlook, coordinate scheduling meeting with various parties both internally and externally.
- Transport various items on occasion to clients, vendors, and professional associates
- Strict confidentiality of all information this position may encounter
- Professional and courteous communication within the organization, with clients, vendors, and professional associates
- Attend meetings with or in lieu of executives to take notes and record minutes
Required Skills/Abilities:
- Minimum of 3 years experience in a professional environment as an Executive Assistant
- Proficient in all Microsoft applications including Outlook, Teams, Excel, Word, etc
- Excellent verbal and written skills
- Exceptional organizational and time-management skills
- Strength of character, ethics, and commitment to the core values of the company
- Fluency with managing online accounts and profiles, schedule conflict management, and travel requirements as dictated by state, federal, and foreign governments
- Ability to work outside of office hours for emergent or necessary events or circumstances
Education and Experience:
- High school diploma required, Bachelor's degree in Business Administration or related field preferred
- Minimum of 3 years experience in a professional environment as an Executive Assistant or similar
Physical Requirements:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 15 pounds at times
FMM is a construction and maintenance company servicing our clients nationally with a strong presence along the Gulf Coast. Our mission is to provide high quality, high value maintenance and construction services while maintaining superior levels of communication, professionalism, integrity, and honesty with our staff, clients, suppliers, and professional associates. FMMs values of Quality, Teamwork, Integrity, Versatility, and Safety are evident at each level of our organization and we seek out candidates who align with these values.