Capital Equipment Production Coordinator

Overview

Facet is a global leader in aviation & refined fuel filtration with more than 75 years of providing innovative filtration and separation products to solve our customers’ most challenging problems. Globally our team members are passionate about delivering on our mission by ensuring our products are manufactured to the highest quality standards. As a result, every 2 seconds an aircraft takes off protected by Facet Filtration technology. Facet continues to lead the aviation industry with advanced filtration solutions from refinery to point of use across the spectrum of refined fuels. Facet’s global headquarters is in Tulsa, Oklahoma with manufacturing & distribution operations in Stilwell, Oklahoma & La Coruna, Spain and sales offices throughout North & South America, Europe & Asia.

Facet is on a mission to make the world safer, healthier and more productive.

Facet is part of Filtration Group. Filtration Group is a global market-leading provider of filtration consumables that drives innovation and delivers solutions across a broad spectrum of applications and end-markets, with a focus on life sciences, indoor air quality and industrial technologies.

Facet is looking for an Capital Equipment Production Coordinator based in Tulsa, OK

Embraces Filtration Group’s values and culture. Passionate about making the world safer, healthier, and more productive and about preserving an entrepreneurial culture and operating model.

Position Overview: The Production Coordinator will be responsible for planning, scheduling, and coordinating the internal execution of final assembly and shipping operations for capital equipment orders. Operating in a high-mix, engineered-to-order manufacturing environment, this role ensures that production activities align with order requirements, vendor deliveries, and available in-house capacity. The coordinator will work closely with internal departments, including Engineering, Quality, and Materials Coordination, to ensure seamless integration across project stages.

In addition to managing daily workflow and facilitating production readiness, this role plays a key part in ensuring project-specific documentation, testing, and inspection activities are properly planned and executed. The Production Coordinator will serve as the go-to resource for internal stakeholders seeking accurate production status, lead time projections, and shipment forecasts.

EOE Disability/Veteran

Facet Oklahoma, LLC is an equal opportunity employer and, as such, affirms in policy and practice to recruit, hire, train, and promote, in all job classifications, without regard to race, religion, color, national origin, citizenship, sex, age, veteran status, disability, genetic information, or any other protected characteristic. Facet Oklahoma, LLC will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at 918-696-3161.

Responsibilities

• Production Planning & Assembly Coordination: Create and maintain detailed build schedules for capital equipment final assembly based on current orders, priority, and available capacity. Ensure alignment between production activity and engineering release, material availability, and documentation readiness. Coordinate directly with the Final Assembly team to support efficient work order execution, kitting, and staging. Prioritize build sequences based on customer deadlines, internal capacity, and production constraints.
• Documentation, Testing & Inspection Planning: Interpret project-specific documentation and regulatory requirements to ensure timely planning of inspections, testing, and associated customer witness events (e.g., FATs). Coordinate with Engineering and Quality teams to ensure all testing protocols, certifications, and inspection milestones are completed in alignment with the project schedule. Maintain awareness of special project requirements (e.g., third-party testing, documentation packages) and integrate these into production planning.
• Cross-Functional Communication & Alignment: Serve as the primary point of contact for real-time production status updates, schedule risk identification, and resolution of execution-related challenges. Provide ongoing updates to internal stakeholders (Sales, Program Management, Engineering) regarding build progress, shipment timing, and revenue forecast alignment. Lead daily or weekly stand-up reviews with Final Assembly, Quality, and Materials Coordination teams to maintain alignment and address open issues.
• Shipping Support & Logistics Interface: Coordinate outbound shipment timing with logistics and warehouse personnel, ensuring that all equipment is ready for dispatch upon completion of testing and inspection. Collaborate with the Materials Coordinator on inbound component tracking to adjust build schedules as needed.
• Production Visibility & Continuous Improvement: Support visual management tools, dashboards, and scheduling boards that improve production transparency. Identify and support opportunities to improve process flow, material staging, and documentation readiness to reduce downtime and improve throughput. Maintain accurate records in ERP and other planning tools to ensure work order traceability and performance reporting.
  
  

Qualifications

• Education: Associate’s or Bachelor’s degree in Operations Management, Industrial Engineering, Supply Chain, or a related field preferred, but not required.
• Experience: 3 years in production coordination, manufacturing planning, or project execution roles within a capital equipment, industrial machinery, or complex assembly environment. Familiarity with engineered-to-order (ETO) and made-to-order (MTO) manufacturing processes preferred.
• Skills: Strong working knowledge of ERP/MRP systems and production scheduling practices. Ability to interpret production drawings, bills of materials, and testing/inspection requirements. Excellent communication, organization, and time management skills. Proven ability to coordinate across departments and balance multiple project timelines and constraints.
  
  

The ideal candidate is a resourceful and organized production planner who thrives in a fast-paced, highly customized capital equipment environment. They are skilled in translating complex project requirements into actionable production schedules and are comfortable serving as the central source of truth for build progress and readiness. With a keen attention to detail and a collaborative approach, they ensure that production flows smoothly, meeting customer expectations and internal performance goals.