Medical Spa Practice Manager | Faces in Bloom

Faces in Bloom is a fast-growing, luxury medical aesthetics practice dedicated to delivering exceptional patient experiences while helping our patients look and feel their best. We are looking for an experienced, energetic, and highly organized Practice Manager who thrives in a fast-paced environment and is excited to take ownership of our daily operations.

This is not simply an office manager position.

We are looking for someone who wants to work with leadership, improve systems, solve problems before they happen, and help elevate our practice to the next level.

If you enjoy building efficient processes, leading people, improving patient experiences, and being an integral part of a growing business, we'd love to meet you.

Responsibilities, Leadership, & Operations

• Oversee day-to-day operations of the medical spa
• Lead and support front desk staff
• Ensure exceptional patient experiences from check-in through checkout
• Maintain a positive, energetic office culture
• Improve office workflows and operational efficiency
• Help hold team members accountable to expectations and SOPs

Scheduling & Patient Flow

• Optimize provider schedules
• Maximize treatment room utilization
• Reduce schedule gaps and improve production
• Coordinate provider calendars and daily workflow

Administrative Responsibilities

• Inventory management and ordering
• Vendor communication
• Office supply management
• Maintain clinic organization
• Assist with payroll preparation and administrative reporting
• Monitor office KPIs

Systems & Technology

• Learn and manage practice management software
• Assist with CRM workflows and patient communication systems
• Help improve automations and office systems
• Troubleshoot operational issues
• Develop and maintain Standard Operating Procedures (SOPs)

Qualifications/Preferred Experience

• Preferred experience in managing a medical, dental, aesthetics, or other healthcare practice
• Experience leading administrative teams
• Experience with scheduling software and EMRs
• Inventory management experience
• Strong understanding of front office workflows
• Experience improving systems and operational efficiency

Ideal Candidate

We're looking for someone who is:

✔ Highly organized

✔ Exceptionally reliable

✔ Positive and enthusiastic

✔ A natural leader

✔ Detail-oriented

✔ Calm under pressure

✔ Comfortable making decisions independently

✔ Passionate about customer service

✔ Tech-savvy and quick to learn new software

✔ Excited to help grow a business

You enjoy solving problems rather than pointing them out.

You see inefficiencies and immediately think of better solutions.

You don't wait to be told what needs to be done, you take initiative.

Compensation

Starting at $28.00/hour

Following a successful introductory period, there is potential for:

• Performance bonuses
• Pay increases based on performance
• Growth opportunities as the practice continues to expand

Benefits

• Paid Time Off
• Employee discounts on services and products
• Opportunities for professional development
• Positive and supportive work environment
• Work alongside an experienced, passionate team

To Apply

Please email the following to forrest@facesinbloomnw.com:

• Your resume
• Links to your social media profiles (if applicable)
• A short 1-2 minute video explaining why you'd be a great fit for Faces in Bloom

Qualified applicants may be invited to complete additional screening questions.

Pay: From $28.00 per hour

Benefits:

• Employee discount
• Paid time off

Work Location: In person

Salary : $28