Payroll Specialist

Job Purpose

The Payroll Analyst ensures the effective and efficient administration of payroll services for the firms we serve and fosters an environment of timely, high-quality customer service as well as accurate processing and recording of all firms’ payroll on a bi-weekly basis. Responsibilities include organizing, planning and managing inter-disciplinary payroll projects for the Employee Services Team. As well as the execution of day-to-day payroll administration, data entry associated with payroll, timesheet management and data integrity. This position provides customer service to staff, external customers and vendors.

Primary Responsibilities:

• Support the day-to-day multi-state payroll operations.
• Help manage projects related to payroll; establish business objectives, create and communicate project charters and plans, and evaluate and review gaps throughout the project lifecycle.
• Review and verify timekeeping system to ensure all employees have submitted time prior to starting payroll processing.
• Serves as a resource to employees and clients regarding payroll operations.
• Stay current on payroll practices and legal compliance and share knowledge accordingly.
• Update and verify payroll verification spreadsheets to ensure accurate reporting of information.
• Assist with all payroll communications, while partnering with our clients to ensure message content and delivery are aligned with consistent, tailored communication plans.
• Administer payroll processes on a bi-weekly basis and on an as needed basis for off-cycle payrolls while working closely with the Finance and Employee Services teams to ensure that payroll is carried out accurately and in a timely fashion.
• Support the personal expense program to ensure that processes are being followed.
• Ensure payroll process and the HRIS are administered under appropriate federal and state laws and regulations.
• Maintain electronic employee payroll files and the department payroll files with all necessary documentation.
• Assist with other Employee Service team tasks as assigned.
• Compile information and prepare reports (monthly & ad-hoc requests) for firms and the Employee Services team as needed.
• Assist with shared email inbox

Work Location: Hybrid (Madison, WI). Employees are expected to work onsite four days per week, with one approved remote workday per week.

Qualifications:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• Bachelor’s degree or equivalent training/certification; CPP designation a plus
• 3-5 years’ experience processing multi-state payroll
• Working knowledge of payroll best practices
• Knowledge of current Labor Law regulations and Wage and Hour compliance is required
• Strong knowledge of federal and state regulations
• Dayforce Experience preferred

Knowledge, Skills and Abilities Required:

• High degree of professionalism, accuracy and detail orientation
• Demonstrated excellent communication and customer service skills to resolve outstanding payroll issues quickly and accurately
• Ability to handle confidential information on a daily basis
• Demonstrated success with establishing and maintaining effective working relationships
• Knowledge of payroll principles and government reporting requirements including related federal and state regulations, filing and compliance requirements.
• Knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook) and familiarity with payroll software
• Excellent communication and interpersonal skills; Ability to effectively communicate with all levels of the organization
• Excellent problem-solving capabilities and organizational skills
• Ability to prioritize and handle multiple assignments at one time while maintaining accuracy
• Excellent data entry skills; efficient and accurate

Working Conditions and Physical Effort:

• Work is normally performed in a typical office environment
• No or very limited physical effort is required
• No or very limited exposure to physical risk