Corporate Paralegal

Job Purpose

The Corporate Paralegal performs corporate management paralegal duties for with a focus on corporate governance, key employee onboarding and succession planning, business management and continuity, contract review, and general legal team support. The position requires the capacity to identify issues, solve problems, develop customized solutions, and suggest process improvements. The ideal candidate is flexible with a primary focus on corporate and business matters but must be willing to provide support to other legal team functions as well as take on special projects.

Primary Responsibilities:

Corporate Support

• Support and lead as necessary all aspects of shareholder lifecycle including document preparation
• Support and lead as necessary Deferred Compensation plan lifecycle, including:
• Prepare draft agreements
• Track sent DC
• Track yearly payouts
• Prepare annual letters
• Support and lead as necessary preparation stock certificates as needed
• Support and lead as necessary preparation all corporate resolutions
• Support and lead as necessary corporate record books (paper and electronic)
• Support and lead as necessary management all corporate templates
• Support and lead as necessary merger/acquisition opportunities and conduct new partner research
• Support and lead as necessary updating of shareholder lifecycle and corporate record keeping procedures and technology solutions

Presentation and Education Development

• Assist with development of professional, visually engaging presentations using PowerPoint, Canva, Adobe, and other design tools to support insurance procurement, corporate matters, and client education
• Translate legal research, the litigation process, and evidence into clear, compelling visual formats
• Collaborate with attorneys and subject-matter experts to ensure accuracy and clarity of all materials
• Support version control and formatting consistency across presentations
• Ensure all presentation content complies with department standards, confidentiality requirements, and firm branding

Business and Specialty Licensing Support

• Support and manage the end-to-end process of all business license and specialty license renewals, amendments, and terminations for the organization across multiple jurisdictions
• Ensure timely renewals
• Ensure regulatory compliance
• Maintain accurate records
• Monitor regulatory requirements, renewal cycles, and filing deadlines to ensure ongoing compliance
• Interpret licensing regulations and communicate implications to internal and interdepartmental stakeholders
• Serve as an internal subject matter expert on licensing requirements and timelines
• Identify and escalate licensing risks, lapses, or compliance issues promptly
• Prepare reports and dashboards summarizing licensing status, upcoming renewals, and risk exposure for leadership
• Document procedures, reference guides, and job aids related to licensing renewals

Contract Support

• Review and negotiate client agreements in accord with department and industry standards for design and construction projects to evaluate and mitigate risk and advise on commercial issues
• Review subconsultant agreements for project work and advise on solutions for various challenges related to appropriate agreements and risk tolerances
• Assist with maintenance and updates to contract templates

Departmental Support

• Support marketing and business development functions by providing corporate qualifications and legal information for proposals to clients
• Assist with maintenance of knowledge management system
• Support intellectual property protection and defense actions
• Support request and issuing of certificates of insurance and responding to RFP/RFQs
• Provide backup monitoring for Legal & Risk Management Inbox
• Assist with special projects as needed
• Perform additional duties as assigned

Work Location: Hybrid (Madison, WI). Employees are expected to work onsite four days per week, with one approved remote workday per week.

Qualifications:

To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Education and Experience:

• Bachelor’s degree or equivalent work experience
• Minimum 1 year of Corporate Governance experience
• Minimum 1 year of Business Litigation experience
• Minimum 2 years professional administrative experience
• Advanced experience with Microsoft Office (Word, Excel, PowerPoint, Teams, and Outlook)
• Experience with corporate governance

Knowledge, Skills and Abilities Required:

• Excellent oral and written communication and interpersonal skills; ability to effectively communicate with all levels of the organization
• Works well with all levels of internal management and staff, as well as outside clients and vendors. Accuracy and detail oriented
• Excellent problem-solving capabilities and organizational skills
• Be able to maintain high level of confidentiality
• Must have the ability to manage multiple priorities/tasks in an efficient manner

Working Conditions and Physical Effort:

• Work is normally performed in a typical office environment
• No or very limited physical effort is required
• No or very limited exposure to physical risk