Parts Project Coordinator

Company Overview: Fidus Global is a warehouse automation, controls, and software engineering firm that focuses on providing open architecture solutions to enhance operational efficiency and flexibility for material handling systems. Our purpose is to assist our customers in solving problems via expert automation design all the way through execution and service.

Position Summary: The Parts Project Coordinator will be responsible for managing the end-to-end process of ordering, tracking, and preparing parts for projects. They will ensure materials are accurately ordered, received, organized, and delivered on time to support successful project execution. The coordinator will work closely with vendors, engineers, project managers and other stakeholders to maintain efficiency, accuracy, and clear communication throughout the parts lifecycle.

What You Will Do:

Order Management

• Review part submittals and submit orders to vendors.
• Create and manage purchase orders for required parts and materials.
• Receive, inspect, and properly store incoming parts.
• Track order status to ensure all items are received and delivered on schedule.
• Communicate progress and updates to all relevant stakeholders.

Project Parts Preparation

• Prepare and load parts for shipment (trailers, carts, pallets, boxes).
• Create Bill of Landing (BOL) for outgoing parts.
• Coordinate logistics to ensure parts arrive at the correct project sites on time.
• Collaborate with engineers, site teams, and project managers to confirm delivery accuracy and readiness.

Parts Return and Inventory Management

• Receive and inspect returned parts and materials from project sites.
• Manage the return of items to vendors and follow up on outstanding returns or missing equipment.
• Check in all company-owned (Fidus) parts and equipment, ensuring accurate organization within the facility.
• Reorder consumables and prepare stock for upcoming projects.

Vendor Management

• Identify, evaluate, and onboard new suppliers as needed. Work with finance to onboard vendors.
• Request and analyze vendor quotes, negotiating pricing and terms.
• Partner with the finance team to ensure vendors meet company requirements and are set up for payment.

Documentation and Reporting

• Work with engineers, project managers, and other parts professionals to maintain accurate and up-to-date records of all purchases, quotes, shipments, and inventory statuses.
• Provide regular status updates to project teams and management
• Collaborate with engineers, project managers, and other parts professionals to ensure all components are properly tracked and accounted for.
• Support process consistency and continuous improvement across the parts management team.

Who You Are:

• You have a strong understanding of order management, purchasing, and inventory control processes.
• You are an excellent communicator with strong negotiation skills.
• You are proficient in using ERP software (NetSuite) and Microsoft Office Suite (Excel, Word, Outlook).
• You have strong attention to detail with the ability to manage multiple projects and deadlines simultaneously.
• You are able to clearly communicate order status, delays, or issues to stakeholders in a timely manner.

What You Will Bring:

• Minimum of 3 years of experience in procurement, purchasing, or supply chain management, preferably within a technical or engineering environment.
• Prior experience working with controls engineering components and materials is highly beneficial.
• Familiarity of Allen Bradley hardware is particularly desirable.

Physical Requirements:

• Able to lift up to 25 pounds.
• Able to stand for full duration of shift, at times.
• Able to wear Personal Protection Equipment as necessary to comply with safety standards and regulations.
• Must be open to up to 10% travel depending on needs.

What we can offer you:

• Competitive pay
• Health, dental, and vision insurance. All premiums are paid by the company for you, and your family!
• 8 paid holidays
• 401(k) with company match
• Life Insurance
• Short term and long-term disability
• Flexible Spending Account (FSA)
• Growth potential with a fast-growing company

Job Location: This job is in Little Rock, Arkansas and may require up to 10% project travel depending on needs.

Salary: $50,000-75,000/year

Recruitment Agencies: We are not utilizing external 3rd party recruitment agencies for this search. Should those needs change, we will seek your assistance directly.

Fidus Global LLC is an equal opportunity employer. Applicants may be subject to pre-employment screening which may include background screening, reference checks, employment verifications, and / or skills assessments.