What are the responsibilities and job description for the Office Manager position at Ezee Fiber?
Office Manager
OUR VALUES
At Ezee Fiber, our value lies in delivering Speed, Simplicity, and Service in everything we do. We empower our employees to move fast, work smart, and serve customers with excellence. Whether in the field, in the office, or behind the scenes, every team member plays a vital role in helping us provide fast, reliable, and straightforward connectivity solutions to the communities we serve. We are committed to building a culture of accountability, innovation, and customer focus—where everyone contributes to making Ezee Fiber the easiest and most trusted fiber provider in the industry.
POSITION SUMMARY
We are looking for a highly organized and detail-oriented Office Manager to oversee daily office operations and be the first point of contact for employees and visitors. This role is crucial in maintaining an efficient and professional work environment while providing administrative support across departments. You will manage schedules, coordinate meetings and events, and handle sensitive information with discretion. The ideal candidate is proactive, adaptable, and excels at multitasking in a fast-paced setting.
ESSENTIAL FUNCTIONS
- Office Organization & Supply Management: Organize the office space to ensure it runs efficiently. Manage the inventory of general office supplies, and handle ordering, receiving, and maintaining stock as needed.
- Front Desk: Greet incoming employees and visitors, ensuring a welcoming and professional environment. Manage the front desk area to keep it clean, organized, and presentable.
- Calendar & Meeting Management: Arrange meetings, conferences, and video calls as necessary.
Prepare meeting agendas and materials, distributing them to attendees in a timely manner.
Record meeting minutes and action items when required. - Communication Management: Screen and manage incoming emails, phone calls, and other communications. Respond to routine inquiries or direct them to the appropriate department.
- Event Coordination: Plan and coordinate office events, outings and, handling all logistics and arrangements.
- File & Document Management: Organize and maintain both electronic and physical files, documents, and records to ensure easy retrieval and compliance with company policies.
- Administrative & Special Projects Support: Provide administrative support for special projects, presentations, and initiatives as directed by the executive team.
Collaborate with other team members and departments to facilitate project completion. - Other Office Duties: Perform additional office duties as assigned to ensure smooth operations and support of overall company goals.
QUALIFICATIONS
Education and Experience requirements: High school diploma or equivalent or certification in office administration is a plus. Minimum two (2) years of experience as an Office Manager or an Executive Assistant preferred.
- Proficient in Microsoft Office Suite (Word, PowerPoint Excel, Outlook).
- Excellent written and verbal communication skills. Strong interpersonal abilities with the ability to interact effectively with employees, clients, and external contacts.
- Strong organizational skills with the ability to manage multiple tasks, prioritize, and meet deadlines in a fast-paced environment.
- Ability to handle sensitive and confidential information with the utmost discretion and professionalism.
- Ability to adapt to changing priorities and handle detailed tasks with accuracy.
CERTIFICATES, LICENSES, REGISTRATIONS
None
PHYSICAL AND ENVIRONMENTAL REQUIREMENTS
The physical requirements described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. While performing the duties of the job, the associate is required on a daily basis to analyze and interpret data, communicate, and remain in a stationary position for a significant amount of the workday and frequently access, input, and retrieve information from the computer and other office productivity devices. The associate is regularly required to move about the office and around the corporate campus. The associate must frequently move up to 10 pounds and occasionally move up to 25 pounds.
TOTAL AWARDS
- Competitive compensation package
- Health, Dental and Vision insurance
- 401k match
- Paid time off and other generous benefit programs
- Tuition reimbursement
WHY JOIN US
At Ezee Fiber, we are committed to fostering a diverse and inclusive environment where innovation thrives. As the Office Manager you will play a critical role in building a new function that directly impacts our company’s growth and success. Join us and shape the future of the telecommunications industry with a team dedicated to excellence and innovation.
- We are seeking candidates that are legally authorized to work in the United States, without Sponsorship.