What are the responsibilities and job description for the Administrative Assistant position at EZ-ACCESS?
Job Summary
We are seeking a highly organized and customer-focused Administrative Assistant to serve as the first point of contact for visitors, applicants, and employees. In this highly visible role, you will create a welcoming experience for guests, manage front desk operations, support company events and employee engagement initiatives, and provide administrative assistance to Human Resources, Operations, and other departments. The ideal candidate is professional, detail-oriented, creative, and thrives in a fast-paced environment where multitasking and exceptional customer service is essential.
KEY RESPONSIBILITIES
- Greet and assist visitors, applicants, and employees while providing professional and welcoming experience.
- Answer and route incoming phone calls efficiently and professionally.
- Manage visitor sign-in procedures, badges, and front-office security protocols.
- Coordinate meeting schedules, conference room reservations, and visitor logistics.
- Support employee engagement programs, recognition activities, company events, and corporate culture initiatives.
- Prepare presentations, communications, newsletters, flyers, and other materials as needed.
- Maintain office and meeting spaces, including supplies, hospitality items, and event setup.
- Order and manage office supply inventory.
- Provide administrative support to Human Resources, including onboarding, recruiting, and employee communications.
- Assist with calendar management, reporting, data entry, and other administrative projects.
- Handle confidential information with professionalism and discretion.
QUALIFICATIONS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- High school diploma required.
- Minimum of one year of receptionist, customer service, or administrative support experience.
- Experience with event coordination, employee engagement, or internal communications preferred.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational, communication, and multitasking skills.
- Ability to maintain confidentiality and professionalism in a highly visible role.
- Creative design experience (flyers, presentations, newsletters, etc.) is a plus.
What Makes You Successful
- Friendly, professional, and service-oriented approach.
- Strong attention to detail and follow-through.
- Ability to prioritize multiple projects and deadlines.
- Passion for creating a positive employee and visitor experience.
- Comfortable working independently and collaboratively across departments.
EZ-ACCESS is an Equal Employment Employer. m/f/d/v
Pay: From $20.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
Work Location: In person
Salary : $20