What are the responsibilities and job description for the Administrative Assistant position at ExxonMobil?
About Us
At ExxonMobil, our vision is to lead in energy innovations that advance modern living while reducing emissions. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.
What Role You Will Play In Our Team
The administrative assistant is responsible for the direct administrative support for site management and work groups. The role encompasses data entry, classification, and reporting as well as base office support functions at the facility. The administrative assistant role works a normal 8 hour schedule with opportunity for limited overtime based on business needs.
What You Will Do
Skills and Qualifications
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.
We offer you:
Please note benefits may be changed from time to time without notice, subject to applicable law.
Stay connected with us
Learn more at our website
Follow us on LinkedIN and Instagram
Like us on Facebook
Subscribe our channel at YouTube
Equal Opportunity Employer
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.
Functional Skills
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.
Job ID: 106728
At ExxonMobil, our vision is to lead in energy innovations that advance modern living while reducing emissions. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.
The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies.
We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.
What Role You Will Play In Our Team
The administrative assistant is responsible for the direct administrative support for site management and work groups. The role encompasses data entry, classification, and reporting as well as base office support functions at the facility. The administrative assistant role works a normal 8 hour schedule with opportunity for limited overtime based on business needs.
What You Will Do
- Process Invoices for different work groups.
- Data collection, input, and quality control.
- Generate weekly and monthly data reports.
- Manage action tracking work processes and databases.
- Provide word processing, spreadsheet, and presentation support.
- Manage daily communication including mail, email, reception support along with contractor engagement.
- Manage/prepare org charts, flowcharts, group contact information.
- Prepare or assist with presentations as needed.
- Manage SharePoint and website interface documents.
- Organize logistics for internal and external meetings.
- Schedule meetings, conference rooms as well as catering.
- File, scan, and manage documents.
- Handle file management for different departments.
- Order office supplies and materials.
- Reconcile invoices to procurement card.
Skills and Qualifications
- Driver's license and clean MVR
- Experience in SAP required
- Pass pre-employment D&A screening and background check
- High School Diploma or equivalent.
- Minimum 2 years of prior relevant experience.
- Familiarity with Microsoft Office tools Excel, Vizio, Word, OneNote, and PowerPoint.
- Attention to detail, well-organized, self-starter able to prioritize and handle multiple tasks.
- Ability to work with multiple levels of management in a professional manner.
- Well-spoken and able to interact effectively with public and non-company personnel.
An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.
We offer you:
- Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life.
- Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match.
- Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work.
- Comprehensive medical, dental, and vision plans.
- Culture of Health: Programs and resources to support your wellbeing.
- Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you.
- Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you.
Please note benefits may be changed from time to time without notice, subject to applicable law.
Stay connected with us
Learn more at our website
Follow us on LinkedIN and Instagram
Like us on Facebook
Subscribe our channel at YouTube
Equal Opportunity Employer
ExxonMobil is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.
Functional Skills
Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship.
Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.
Job ID: 106728