Office Administrator

Job Description

Office Administrator (Bilingual – English/Spanish)

Department:Human Resources

Reports To:Vice President of Human Resources

FLSA Status:Non-Exempt

Employment Status:Full-Time

Work Location: Onsite

The Office Administrator (Bilingual – English/Spanish) provides administrative support and serves as the first point of contact for visitors, applicants, vendors, and employees. This entry-level position is responsible for supporting daily office operations, maintaining records, coordinating administrative activities, and assisting with Human Resources processes.

Bilingual proficiency in English and Spanish is required to effectively communicate with employees, applicants, customers, and visitors.

The ideal candidate is organized, customer-service oriented, eager to learn, and capable of managing multiple priorities while maintaining confidentiality and professionalism.

Essential Duties and ResponsibilitiesAdministrative Support

• Provide administrative support to the Vice President of Human Resources as well as senior leadership.
• Answer and direct incoming telephone calls.
• Greet visitors, applicants, customers, and vendors in a professional manner.
• Communicate with English- and Spanish-speaking employees, applicants, and visitors.
• Maintain calendars, schedule meetings, and coordinate appointments.
• Prepare correspondence, reports, and other business documents.
• Maintain electronic and paper filing systems.

Office Support

• Receive, sort, and distribute incoming mail and packages.
• Coordinate outgoing shipments.
• Order and maintain office supplies and breakroom inventory.
• Assist in organizing meetings, company events, and employee activities.
• Maintain an organized and professional office environment.

Human Resources Support

• Assist with new hire onboarding and orientation preparation.
• Prepare employment paperwork and maintain personnel files.
• Schedule interviews and communicate with candidates.
• Assist with employee communications and HR-related correspondence.
• Provide bilingual support during onboarding, orientation, and employee interactions when needed.
• Maintain confidential employee information.
• Support HR projects and initiatives as assigned.

Records & Data Management

• Perform data entry with a high level of accuracy.
• Maintain company records and databases.
• Assist with document retention and record organization.
• Generate reports as requested.

General Responsibilities

• Provide exceptional customer service to employees, applicants, visitors, and vendors.
• Maintain confidentiality of sensitive company and employee information.
• Assist other departments with administrative tasks as needed.
• Perform additional duties assigned by the Vice President of Human Resources.

QualificationsEducation

• High school diploma or GED required.
• Associate degree in Business Administration, Human Resources, or a related field preferred.

Experience

• Previous administrative, clerical, customer service, or office experience preferred.
• Entry-level candidates with strong organizational and communication skills are encouraged to apply.
• Bilingual proficiency in English and Spanish is required.

Skills

• Fluent verbal and written communication skills in both English and Spanish.
• Proficient in Microsoft Office (Word, Excel, Outlook, and Teams).
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Strong attention to detail.
• Ability to maintain confidentiality.
• Ability to prioritize tasks and work independently.
• Positive attitude and willingness to learn.

Core Competencies

• Professionalism
• Customer Service
• Organization
• Dependability
• Teamwork
• Communication
• Adaptability
• Attention to Detail
• Confidentiality
• Initiative

Physical Requirements

• Prolonged periods of sitting and computer work.
• Occasionally lift and carry office supplies up to 25 pounds.
• Ability to move throughout the office and manufacturing facility as needed.

Work Environment

This position is primarily based in an office environment with occasional interaction in the manufacturing facility. Appropriate personal protective equipment (PPE) must be worn when entering production areas.

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, and qualifications. Management reserves the right to modify, add, or remove duties as business needs require.

Equal Employment Opportunity

Extreme Steel, Inc. is an Equal Opportunity Employer and is committed to providing equal employment opportunities to all applicants and employees. Employment decisions are made without regard to race, color, religion, creed, sex, pregnancy, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $25