What are the responsibilities and job description for the Administrative Coordinator position at EXTREME CONSTRUCTION & MAINTENANCE?
Extreme Construction & Maintenance is seeking a highly organized and dependable Administrative Coordinator to support day-to-day office, financial, and operations. This role is essential to keeping the company running smoothly by assisting with accounting functions, AR/AP, payroll processing, reporting, and supporting the General Contractor and management team.
This position requires strong attention to detail, accountability, and the ability to manage multiple responsibilities in a fast-paced construction environment. This is a training position with the goal of developing independent office management capability.
Key Responsibilities
- Provide day-to-day administrative support to management and field operations
- Assist with recording, documentation, and internal communications
- Maintain organized digital and physical filing systems
- Respond to client inquires via phone and email
- Assist with Accounts Payable and Receivable
- Maintain accurate financial records and job documentation
- Assist with maintaining books across multiple entities
- Assist with payroll including compliance and reporting processes
- Track job costs, work orders, and project billing details
- Assist the General Contractor with job documentation and administrative project support
- Assist with maintaining compliance documentation and company records
- Maintain confidentiality of financial, payroll, and employee information at all times
Requirements
- Background check required
- Past employment verification required
- Minor travel may be required to job sites
- Personal, reliable transportation is required
- Probationary/Training Period required
Required Qualifications
- High school diploma or GED required
- 2 years of experience in office administration, accounting support, or construction operations
- Strong understanding of basic accounting principles (AP/AR experience strongly preferred)
- Proficient in Microsoft Office (Excel, and Word)
- Strong organizational and communication skills
- Ability to multitask and meet deadlines
- High level of integrity when handling sensitive financial and employee information
Preferred Qualifications
- Associates degree strongly preferred
- Experience with payroll processes
- Experience working with multiple sets of books/entities preferred
Key Skills
- Attention to detail and accuracy
- Strong problem-solving ability
- Time management and prioritization
- Professional communication
- Confidentiality and discretion
Work Environment
- Office-based role supporting Contractor and Office & Operations Manager
- Interaction with field employees, vendors, clients, and management
- Fast-paced environment requiring accountability and reliability
Schedule
- Monday, Wednesday, Thursday 9:00-4:30
- Schedule flexibility is based on management approval
- Additional workdays may be requested based on business needs, particularly during peak periods such as summer operations and year-end reporting deadlines.
Growth Opportunity
This position offers strong potential for advancement into a senior operations or administrative management role based on performance, reliability, and skill development.
Salary : $20 - $28