What are the responsibilities and job description for the Executive Assistant to the Chairman & CEO position at Extraco Corporation?
About The Role
Extraco Corporation/Banks is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Chairman & Chief Executive Officer in Waco, Texas. This role is critical to ensuring the efficiency and effectiveness of executive operations, requiring discretion, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.
What You’ll Do
Extraco Corporation/Banks is an Equal Opportunity Employer (M/F/D/V). We are committed to providing reasonable accommodation for individuals with disabilities.
Extraco Corporation/Banks is seeking a highly organized, professional, and proactive Executive Administrative Assistant to support our Chairman & Chief Executive Officer in Waco, Texas. This role is critical to ensuring the efficiency and effectiveness of executive operations, requiring discretion, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.
What You’ll Do
- Provide high-level administrative support to the Chairman/CEO, including calendar management and daily schedule preparation
- Coordinate and manage meetings, including agendas, materials, and logistics—supporting corporate and bank board meetings
- Assist with cross-functional initiatives and special projects as needed
- Prepare reports, presentations, correspondence, and maintain accurate records
- Serve as a key point of contact for executive leadership, responding to inquiries with professionalism and urgency
- Facilitate communication across leadership teams to ensure alignment and informed decision-making
- Anticipate the needs of the Chairman/CEO and proactively address priorities
- Minimum of 5 years of executive or administrative assistant experience supporting senior leadership
- Exceptional written and verbal communication skills
- Strong organizational skills with the ability to manage competing priorities and tight deadlines
- High level of discretion and ability to handle confidential information
- Detail-oriented with strong problem-solving capabilities
- Professional, polished demeanor in all interactions
- Team player with a flexible, positive approach to work
- Bachelor’s degree preferred
- Work closely with executive leadership and play a key role in organizational success
- Collaborative and professional corporate environment
- Opportunity to contribute to high-impact initiatives
Extraco Corporation/Banks is an Equal Opportunity Employer (M/F/D/V). We are committed to providing reasonable accommodation for individuals with disabilities.