Sr. Staff Accountant

About Extra Special Parents:

At Extra Special Parents (ESP), we believe every child deserves a safe home and a nurturing adult they can trust. Since our inception in 2006, our mission has been to support Virginia's foster children and families. Our network has grown to over 150 licensed active foster and adoptive families. Together, the foster parents in our community have significantly impacted the lives of countless foster children across the Commonwealth.

About the Sr. Staff Accountant

The Senior Staff Accountant is responsible for performing and coordinating key accounting functions, including execution of the month-end close, general ledger management, preparation of financial statements and reports, accounts payable and accounts receivable activities, billing, fixed assets, payroll-related accounting, reconciliations, and financial analysis. This position works closely with internal departments and outside accounting partners to ensure financial transactions are accurately recorded, billing is timely and complete, internal controls are maintained, and financial reporting is prepared in accordance with GAAP and organizational requirements.

Although this is a Hybrid position, candidates must reside in Virginia.

Benefits for the Sr. Staff Accountant:

• Company-paid Medical, Dental, and Vision Insurance for the Employee (competitive rates for additional insured)
• Hybrid Work Schedule
• Use of company vehicles or Mileage Reimbursement
• 401K Plan with Employer Match
• Paid Time Off: Nine company-paid holidays each year, plus an additional paid day off to celebrate your birthday.
• Employee Referral Program
• Employee Assistance Program

Education and Experience Requirements:

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field is required.
• Three (3) or more years of progressively responsible accounting experience is required.
• Demonstrated experience with month-end close, general ledger accounting, reconciliations, and financial statement preparation is required.
• Experience with QuickBooks Online (QBO) or comparable accounting software is preferred.
• Experience with government, Medicaid, or other third-party billing is preferred.

Job Duties and Responsibilities:

• Execute the month-end close process, including preparation and posting of journal entries, account reconciliations, accruals, adjustments, and other closing activities to ensure accurate and timely financial reporting.
• Maintain responsibility for the general ledger, ensuring transactions are properly recorded, classified, supported, and reconciled.
• Prepare monthly, quarterly, and annual financial statements and supporting schedules, including balance sheet, income statement, cash flow, and other management reports as required.
• Ensure accounting activities and financial reporting are performed in accordance with GAAP, established internal controls, and company policies and procedures.
• Manage the billing process, including ensuring invoices and claims are prepared and submitted accurately and timely, and in accordance with applicable locality, contractual, Medicaid, or other payer requirements.
• Process, verify, code, and reconcile accounts payable invoices; ensure accurate and timely payment of approved bills and invoices.
• Maintain accurate records of company-owned fixed assets, including equipment, vehicles, and property; coordinate depreciation and amortization entries and reconcile fixed asset records to the general ledger.
• Support payroll accounting activities, processing employee expense reports, reconciling payroll-related accounts, preparing required payroll reports, and ensuring 401(k), FSA, and other benefit funding is completed as applicable.
• Monitor cash activity and cash flow.
• Assist with budget preparation, financial analysis, forecasting, and other financial reporting.
• Establish, follow, and recommend improvements to internal controls, accounting procedures, and financial processes to safeguard company assets, improve accuracy, and efficiency.
• Assist with annual audits, tax preparation, and other external financial reviews by preparing requested schedules and supporting documentation.
• Assist with company contracts related to office equipment, leases, and business insurance, including maintaining records and monitoring renewal dates, as assigned.
• Promote cross-training and documentation of billing, accounts receivable, and other key accounting processes to support continuity of operations.
• Maintain appropriate confidentiality and safeguard financial, employee, client, and other sensitive information.
• Supervise and delegate financial responsibilities within the finance department.
• Performs other related duties as assigned.

Knowledge and Skill Requirements:

• Strong knowledge of accounting principles, GAAP, and financial reporting best practices.
• Demonstrated knowledge of general ledger accounting, month-end close, account reconciliations, journal entries, and financial statement preparation.
• Knowledge of accounts payable, accounts receivable, billing, fixed assets, and payroll-related accounting processes.
• Proficiency in accounting software, including QuickBooks online or similar systems, and Microsoft Excel.
• Strong analytical skills with the ability to review financial data, identify discrepancies, research issues, and draw sound conclusions.
• High level of accuracy and attention to detail in financial recordkeeping and reporting.
• Strong organizational and time-management skills with the ability to manage multiple priorities and meet established deadlines.
• Ability to maintain appropriate confidentiality and comply with all HIPAA requirements.
• Ability to work effectively in a mission-driven and hybrid work environment.