What are the responsibilities and job description for the Administrative Assistant position at External Job Board?
About CAMP Systems:
At CAMP Systems, we are the trusted leader in aircraft compliance and health management, proudly serving the global business aviation industry. With over 20,000 aircraft and 33,000 engines supported on our cutting-edge platforms, and partnerships with more than 1,300 maintenance facilities and parts suppliers worldwide, we’re shaping the future of aviation technology. Since our founding in 1968, we’ve grown to a dynamic team of 1,600 employees across 14 locations globally—all united by a passion for innovation and excellence.
Our Mission & Vision:
We connect the aviation industry through smart technology to make flight safer and more efficient, driving the future of aviation with intelligence and exceptional customer experiences.
Our Values & Excellence Mindset:
We are customer obsessed, trust-driven, owners of our work, stronger together, constantly curious, and boldly innovative.
What You Will Experience in this Role:
CAMP Systems International seeks an Administrative Assistant who will be providing all departments with administrative and clerical support. Additional duties will involve scanning e-logs, maintenance records and other related documents, coordinating corporate travel, planning, and setting up office events, and other support/administrative duties. Must have the ability to work with various schedules; must have sound business judgement, excellent communication skills, and professional presentation. You will handle a wide variety of complex and confidential situations with diplomacy and discretion.
Key Responsibilities:
- Provide primary phone coverage as the office reception. Screen and route incoming calls
- Greet and screen visitors to determine their needs and direct them to the appropriate person
- Support employees by maintaining inventory of required office and kitchen supplies
- Coordinate meeting scheduling with OEM Partner and CAMP offices
- Scan documents and aircraft logbooks
- Sort and distributes mail, packages, and ship packages via Fed-Ex, UPS, etc.
- Performs other administrative/clerical duties as needed
- Manage the conference room reservations
- Place service calls on office equipment as required
- Maintaining executive calendars and scheduling appointments, conferences, and events; including travel arrangements and preparing business expense reports
- Maintain highest level of confidentiality with respect to the office and its departments
- Coordinate and assist with projects as needed including preparation of spreadsheets, presentations, and reports.
- Recording, transcribing, and distributing meeting minutes
- Maintain and coordinate the inter-office Birthday and Anniversary schedule
- Ensure the office care is properly taken care of
- Place service calls on vending machines and makes refund requests as required.
Requirements:
- Bachelor’s degree preferred or equivalent experience.
- Two (2)-Five (5) years previous experience as an Administrator/Assistant or experience as a receptionist/office support in a corporate environment preferred
- Experience working in and around aviation preferred
- Must possess excellent communication and interpersonal skills
- Experience in document management a plus
- Advanced computer skills, superior proficiency level in Microsoft Office applications
- Excellent ability to work with various peers in a strong team-centered environment
- Organizational skills with the ability to multi-task, prioritize and manage time effectively
Why Work at CAMP?
Join a culture where your ideas matter, your impact is real, and your growth is supported. Be part of a team reimagining the future of aviation.
CAMP is committed to creating a diverse environment and is proud to be an affirmative action and equal opportunity employer – vets/disabled
CAMP is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, please contact hr@campsystems.com.
All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or protected veteran status EEO.