Senior Accounts Payable Technician

ABOUT AUSTIN REGIONAL CLINIC:

Austin Regional Clinic has been voted a top Central Texas employer by our employees for over 15 years!   We are one of central Texas’ largest professional medical groups with 35 locations and we are continuing to grow. We offer the following benefits to eligible team members: Medical, Dental, Vision, Flexible Spending Accounts, PTO, 401(k), EAP, Life Insurance, Long Term Disability, Tuition Reimbursement, Child Care Assistance, Health & Fitness, Sick Child Care Assistance, Development and more. For additional information visit https://www.austinregionalclinic.com/careers/

PURPOSE

To be responsible for maintaining the integrity of the accounts payable subsidiary ledger by applying knowledge of company policies and procedures to activities associated with the subsidiary ledger and to establish and/ or maintain the organization’s accounting principles, practices, procedures and internal controls to ensure the generation of GAAP accrual based financial statements. Carries out all duties while maintaining compliance and confidentiality and promoting the mission and philosophy of the organization.

ESSENTIAL FUNCTIONS

Accounts Payable:

• Reviews and processes complex vendor invoices for timely payment
• Works with internal customers to ensure proper authorization, accurate vendor billing and coding to support GAAP financials as well as Enterprise Accounting Reporting (EAR) initiatives, and compliance with various management service agreements between related parties
• Maintains and reconciles the purchasing / inventory accrual
• Assist with vendor implementation, including but not limited to electronic invoicing
• Develop process efficiencies through use of technology
• Policy and procedure documentation, maintenance and training

Accounting:

• Prepares journal entries and/ or other required work papers to support journal entries to the general or subsidiary ledgers in accordance with GAAP and established accounting policies and procedures
• Reviews the general ledger activity and trial balances monthly for coding accuracy and reasonableness
• Reconciles general ledger accounts as assigned and in accordance with Company policy
• Coordinates the monthly closing of AP and Supply Chain modules in Oracle
• Provides support cross-functionally as required
• Updates policies and procedures as needed
• Provides special reports as required

Taxes

• Research Texas sales and use tax issues
• Ensure Texas sales and use tax on all purchase has been properly paid if applicable
• Develop, document and maintain Texas Sale and Use Tax audit plan
• Prepares & maintains 1099 vendor file to facilitate and streamline annual reporting        

Other

• Provides guidance and assistance to the General Ledger staff
• Identifies areas for process improvement and time savings in existing processes and procedures
• Prepares and monitors the accounts payable metrics to ensure efficient transaction processing
• Prepares audit schedules in support of the annual corporate audit
• Liaison to the Purchasing department
• Assists in identifying and resolving potential internal control issues
• Adheres to all company policies, including but not limited to, OSHA, HIPAA, compliance and Code of Conduct
• Regular and dependable attendance
• Follows the core competencies set forth by the Company, which are available for review on CMSweb

OTHER DUTIES AND RESPONSIBILITIES

• Gains an understanding of the allocation process as well as the data that drives the GAAP/ EAR allocations to ensure allocation results are accurate and in line with financial reporting goals of the Company
• Gains an understanding of the flow of data and funds throughout the organization. There are multiple entities, multiple data sources and multiple systems- each of these must be well understood in order to be successful in this position
• Performs other duties as assigned

QUALIFICATIONS

Education

•  Bachelor’s degree in accounting, business administration or finance preferred.

Experience

• Five (5) years of experience in accounting or accounts payable
• Experience working in a multi-specialty physician practice preferred.
• Oracle EBS preferred

Knowledge, Skills and Abilities

• Knowledge of accounting principles and practices
• Advanced Access and Excel skills
• Experience managing the accounts payable process
• Ability to handle multiple projects simultaneously
• Excellent customer service skills
• Excellent interpersonal & problem solving skills
• Ability to work in a team environment
• Ability to engage others, listen and adapt response to meet others’ needs
• Ability to align own actions with those of other team members committed to common goals
• Excellent computer and keyboarding skills, including familiarity with Windows
• Excellent verbal and written communication skills
• Ability to manage competing priorities
• Ability to perform job duties in a professional manner at all times
• Ability to understand, recall, and communicate, factual information
• Ability to understand, recall, and apply oral and/or written instructions or other information
• Ability to organize thoughts and ideas into understandable terminology
• Ability to apply common sense in performing job
• Ability to compute, analyze, and interpret complex statistical data and/or to develop forecasts and models
• Skill in analyzing and interpreting financial records