PURCHASING AGENT

Purchasing & Vendor Management

• Create and manage purchase orders for stock and non-stock materials.
• Verify purchase order confirmations, pricing, quantities, unit of measure, and lead times.
• Source products and obtain pricing and availability from vendors.
• Develop and maintain strong supplier relationships.
• Monitor vendor performance and follow up on outstanding purchase orders.
• Coordinate product returns, credits, and claims for damaged, missing, or incorrect materials.
• Obtain proof of delivery and supporting documentation for direct shipments.

Order Tracking & Communication

• Track and monitor incoming purchase orders and delivery schedules.
• Maintain accurate purchase order status and delivery dates within Prophet 21 (P21).
• Communicate shipment delays, shortages, and supply chain issues to Sales and Operations teams.
• Respond promptly to purchasing-related emails and inquiries.
• Work closely with internal departments to ensure customer expectations are met.

Inventory & Administrative Support

• Assist in maintaining proper inventory levels to support customer demand.
• Research and process special-order and non-stock items.
• Review aging purchase orders and determine closure or corrective action.
• Work with Accounting to resolve invoicing discrepancies and vendor billing issues.
• Perform general administrative duties and support special projects as needed.

Required

• Strong organizational, time management, and follow-up skills.
• Excellent verbal and written communication skills.
• High attention to detail and accuracy.
• Intermediate Microsoft Excel skills.
• Basic math skills, including unit of measure conversions.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Ability to travel between all NJ & NY locations when necessary.

Preferred

• Knowledge of building materials, construction products, or distribution.
• Experience in purchasing, procurement, inventory management, or supply chain operations.
• Experience using an ERP system.

Systems

• Experience with Epicor Prophet 21 is a plus but not required.
• Training will be provided on all company systems and processes.

Salary : $55,000 - $60,000