What are the responsibilities and job description for the Office Manager - Concrete Ready Mix position at Express Metered Concrete?
This is a full-time Office Manager position to work on-site at our New Braunfels, TX location. This position reports directly to the Operations Manager/Owner.
We are seeking an experienced, highly organized Office Manager to oversee and perform daily office operations for our concrete ready-mix business. This is a hands-on, high-responsibility role in a small office environment that requires strong attention to detail, the ability to multi-task, and the ability to prioritize deadlines in a fast-paced office setting.
The ideal candidate will be familiar with the concrete, construction, or heavy-industry environment and will be highly detail-oriented with strong organizational and time-management skills.
RESPONSIBILITIES: The Office Manager will be responsible for overseeing and performing office operations, including but not limited to the following:
Accounts Receivable
- New customer setup and documentation
- Invoicing and receiving payments
- Tracking job PO numbers and sales-tax-exempt jobs
- Obtaining sales tax jurisdictions from the Texas State Comptroller
Accounts Payable
- New vendor setup and documentation
- Bill entry and timely payment of bills
- Contacting vendors for discrepancies
- Monthly statement reconciliation
Banking
- Mobile deposits and cash deposits
- Monthly account reconciliations
Reporting & Financials
- Monthly sales tax reports to the Texas State Comptroller
- Preparing and reviewing monthly financials for accuracy and timeliness
- Liaison with CPA(s)
Bidding & Pricing
- Submitting estimates, pricing information, and bid submittals
Human Resources
- Employment applications and onboarding Payroll processing (ADP payroll service) Employee health insurance enrolment and administration
- Liaison with insurance broker(s) for annual plan selection
- Maintaining employee handbook and HR records
Insurance & Audits
- Business insurance administration
- Submitting documentation for annual audits
Inventory & Office Operations
- Office supplies inventory (paper, pens, ink, uniforms, forms, etc.)
- General shop inventory (fuel, DEF, hydraulic fluid, etc.)
DOT Compliance
- FMCSA reporting
- Driver qualification files
- Clearinghouse Drug & Alcohol program coordination
- Audit preparation
- DOT compliance experience preferred
QUALIFICATIONS
- Minimum 2 years of office management experience required
- Construction, concrete, or heavy-industry environment experience preferred
- Proficient in QuickBooks, Payroll (ADP), Microsoft Word, and Excel
- Strong organizational, communication, and problem-solving skills
- Ability to manage multiple priorities with accuracy and discretion
WORK ENVIRONMENT
- On-site role in an active ready-mix / construction environment
- Regular interaction with drivers, dispatch, operations staff, vendors and customers
- High level of independence and ownership over office operations and complinscriptions responsibilities
COMPENSATION & BENEFITS
- Monthly cell phone allowance
- Medical Health insurance supplemented – with dental & vision insurance available
- Paid Time Off (PTO)
- Simple IRA plan with employer matching
- Quarterly bonus program
Job Type: Full-time
Pay: $60,000.00 - $80,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $60,000 - $80,000