HR Administrative Assistant

ADMINISTRATIVE SUPPORT ASSISTANT

JOB DESCRIPTION

 Express Employment Professionals is currently recruiting for a temp to hire administrative assistant for a client company in Baltimore.

Summary of Position:

This position maintains and supports all office functions ensuring facility paper flow and documentation is complete and accurate.  This position assists the Terminal Manager and the Payroll/HR Coordinator with day-to-day operations, reports, and special projects.  The Administrative Support Assistant interfaces with all AWC staff and associates, corporate AWC associates, manufacturer representatives, and outside vendors.  This is a general overview of the requirements for the position, it is not an all-inclusive list.

Essential Functions, Duties & Tasks:

·         ​Provide office administrative support to operations and the human resource department

·         Answer phones for facility

·         Maintain office supply inventory and orders as needed

·         Perform administrative duties for facility management team

·         Operates plotter printer and creates documents for management team

·         Creates power point presentations for Staff Meetings

·         Coordinates office deliveries via outside vendors (ie UPS, FedEx)

·         Orders small parts supplies for production and materials department

·         Tracks associates corrective action points, and notified manager if associate reaches a critical level

·         Produces weekly and monthly reports for management

·         Assist management with weekly production reports (ie hourly quality reports)

·         Accountable for all "Carpet Charts" for quality department

·         Creates weekly power point reports for first point of rest, pre-inspection, and final inspection

·         Accountable for updating and producing the BTC Issues Tracking List on a weekly basis

·         Updates and distributes the weekly Torque Tracking Report and the Team KPI report

·         Creates and distributes the Non-invasive Temp and Autonomous Preventative Maintenance Report

·         Prints that TWTTP Report and forward to management staff

·         Coordinates special events and completes project work for the location

·         Organizes company picnics and party's (ie Christmas, Employee Appreciation...etc)

·         Coordinates the food and beverages for meetings held at the BTC location

·         Supports the Terminal Manager with accounts payable information and billing cycles

·         Research and price shop small production tools and supplies

·         Invoices monthly billing and completes all month end reports 

·         Provide operational support to customer as directed by facility management

·         Import and export production totals to respective customer headquarters 

·         Complete all other duties assigned by management

Knowledge, Skills & Abilities Required:

·         Able to remain calm during chaotic and stressful times

·         Able to pay close attention to details and identify/correct mistakes

·         Exhibit a high level of professionalism when interacting with other staff members, outside representatives, and customers

·         Must possess excellent planning, analysis, and organizing skills

·         Ability to communicate effectively

·         Ability to keep confidential information private

·         Excellent Microsoft Office skills (MS Word, Excel and Outlook)

·         Knowledge of general office and business practices, equipment, and procedures

 Education, Experience and Minimum Requirements:

·         High school diploma or equivalent

·         Valid driver's license

·         Capable of sitting for extended periods of time

·         Capable of performing repetitive tasks

·         Excellent computer skills with Excel, Microsoft Word, and email

·         Excellent verbal and written communication skills

·         Good and regular attendance

 Preferred Requirements:

·         ​Payroll experience desired