Office Manager - Admin & Operations

Position Title: Office Manager – Admin & Operations

Location: San Diego, CA
Reporting To: Location Head - Director of Operations, San Diego
Function: Administration & Operations
Industry: Exhibition & Event Services

Position Overview

The Office Manager – Admin & Operations is responsible to manage day-to-day office administration and provide hands-on operational support to our San Diego team. The ideal candidate is a proactive and execution-oriented individual, who thrives in a fast-paced, deadline-driven environment, and is comfortable wearing multiple hats—from managing back-office functions to operational support at the facility.

This role is pivotal in ensuring the smooth functioning of the warehouse, office and supporting fulfillment activities in alignment with the trade show timelines.

Key Responsibilities

Office Management & Administration

• Oversee daily office functions, ensuring an organized, clean, and fully equipped work environment.
• Manage procurement and inventory of office supplies, tools, and consumables.
• Coordinate with utility providers and vendors to ensure timely payment of all office-related bills (internet, electricity, water, trash removal, etc.).
• Handle petty cash, invoice approvals, and expense documentation for administrative spends.
• Ensure all license and permits for business are renewed on or before time lines.
• Support payroll data collection and coordinate timekeeping of employees, in alignment with HR/payroll team.
• Maintain basic HR admin records (attendance logs, contractor timesheets, onboarding paperwork, etc.).
• Assist the warehouse and project teams with procurement of operational supplies from local vendors.
• Other duties included although not limited to; HR onboarding and maintenance, payroll processing, pay bills, safety program compliance including safety meeting material.

Preferred Qualifications & Skills

• Prior experience in office administration, operations, or facility management preferred (2–5 years).
• Exposure to warehouse, logistics, or event industry is a plus.
• Strong working knowledge of basic procurement, vendor coordination, and office workflows.
• Comfortable handling manual purchases and making independent decisions on-site.
• Valid driver’s license is required; ability to operate a pickup truck or light-duty vehicle is highly preferred.
• Excellent organizational and multitasking abilities with a strong sense of accountability.
• Basic proficiency in MS Office (Excel, Word), Outlook, Google Suite, and digital records management.

Additional Details

• This is an on-site role based at our San Diego location.
• Occasional off-site travel may be required for procurement and supply errands.
• Physical ability to lift lightweight packages or assist in field tasks is a plus.