Recruiter & Compliance Corrdinator

Position Summary

Exploring, LLC is seeking a highly organized and detail-oriented Recruiter & Compliance Coordinator to support the Human Resources department through talent acquisition, employee onboarding, compliance administration, safety recordkeeping, and general HR operations. This position serves as a critical link between recruiting, employee relations, regulatory compliance, and workplace safety initiatives.

The ideal candidate will have experience recruiting for various positions, coordinating interviews, maintaining HR records, administering compliance programs, and supporting OSHA and safety-related requirements across multiple business units.

Essential Duties and Responsibilities

Recruiting & Talent Acquisition

• Manage full-cycle recruitment for hourly, salaried, supervisory, and management positions.
• Create and post job advertisements on company websites, job boards, social media platforms, and recruiting networks.
• Source qualified candidates through online recruiting platforms, referrals, networking, and job fairs.
• Screen resumes and applications to identify qualified candidates.
• Conduct phone screenings and initial candidate assessments.
• Schedule interviews between candidates and hiring managers.
• Coordinate interview logistics and maintain communication with applicants throughout the hiring process.
• Prepare offer letters and onboarding documentation.
• Maintain applicant tracking systems and recruitment reports.
• Assist with employer branding and recruitment marketing initiatives.

Human Resources Administration

• Assist with employee onboarding and orientation programs.
• Process new hire paperwork and ensure completion of required employment documents.
• Maintain employee personnel files and HR records.
• Prepare employment verification letters and other HR-related correspondence.
• Support employee relations documentation and recordkeeping.
• Maintain confidentiality of employee information and company records.
• Assist with policy administration and employee handbook updates.
• Support benefit enrollment and employee communications.
• Generate HR reports and maintain data accuracy within ADP and other HR systems.

Compliance & Safety Administration

• Maintain OSHA 300, OSHA 300A, and OSHA 301 logs in accordance with federal regulations.
• Track and maintain workplace injury and illness records.
• Coordinate annual employee physicals, fit testing, audiometric testing, and other occupational health requirements.
• Schedule and coordinate appointments with occupational health providers and physicians.
• Maintain records of employee certifications, licenses, and required training programs.
• Administer and track forklift certifications, aerial lift certifications, fall protection training, and other safety certifications.
• Monitor certification expiration dates and coordinate renewal training.
• Assist with workers' compensation administration, including reporting, documentation, and return-to-work tracking.
• Conduct compliance audits and maintain documentation for internal and external reviews.
• Support OSHA inspections and regulatory compliance initiatives.
• Maintain compliance records related to federal, state, and local employment and safety regulations.
• Ensure required labor law postings and compliance notices are current and displayed appropriately.

Job Hazard Analysis & PPE Compliance

• Assist with developing, maintaining, and updating Job Hazard Analyses (JHA) and Job Safety Analyses (JSA) for all departments.
• Conduct job task evaluations to identify workplace hazards and required safety controls.
• Perform PPE assessments and document required Personal Protective Equipment by job classification.
• Maintain PPE compliance records and documentation.
• Coordinate employee safety training related to PPE requirements and workplace hazards.
• Partner with department managers to implement corrective actions and improve workplace safety practices.
• Assist in maintaining safety policies, procedures, and training records.

Administrative Support

• Schedule meetings, interviews, training sessions, and employee development programs.
• Prepare reports, spreadsheets, presentations, and compliance documentation.
• Assist with special HR and compliance projects as assigned.
• Serve as a resource to employees regarding HR procedures and compliance requirements.

Qualifications

Required Qualifications

• Associate degree in Human Resources, Business Administration, Occupational Safety, or a related field, or equivalent work experience.
• Minimum of 2 years of experience in recruiting, human resources, compliance, or safety administration.
• Strong knowledge of Microsoft Office Suite, including Excel, Word, Outlook, and Teams.
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects and deadlines simultaneously.
• Strong attention to detail and recordkeeping accuracy.
• Ability to maintain confidentiality and exercise sound judgment.

Preferred Qualifications

• Bachelor's degree in Human Resources, Business Administration, Occupational Safety, or related field.
• Experience with ADP Workforce Now or similar HRIS systems.
• Knowledge of OSHA regulations and workplace safety programs.
• Experience maintaining OSHA logs and workers' compensation records.
• Experience conducting Job Hazard Analyses (JHA) and PPE assessments.
• SHRM-CP, PHR, OSHA 30, or related certification preferred.
• Experience supporting multi-state operations.

Competencies

• Talent Acquisition & Recruiting
• OSHA & Safety Compliance
• Regulatory Compliance
• Human Resources Administration
• Organizational Skills
• Attention to Detail
• Communication & Interpersonal Skills
• Confidentiality & Professionalism
• Problem Solving
• Time Management
• Employee Relations Support
• Data Management & Reporting

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift up to 25 pounds.
• Ability to walk throughout office, warehouse, and production environments.
• Occasional travel may be required for recruiting events, training, audits, or company locations.

Work Environment

This position operates primarily in a professional office environment with occasional exposure to warehouse, manufacturing, fabrication, and production settings. The Recruiter & Compliance Coordinator must maintain a high level of professionalism, confidentiality, and attention to detail while supporting employees, applicants, managers, and regulatory compliance initiatives.

Exploring, LLC is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace.