Accounting Coordinator

Responsibilities

• Review Accounts Payable vouchers for accuracy and enter in computer ledger, prepare checks from A/P input and issue manual checks, maintain A/P voucher filing system.
• Issue purchase orders and Request for Disbursements. Obtain proper signatures.  Resolve payment and payment-related issues with vendors.  Refer purchasing problems to department originating purchase.
• Process billing statement vouchers (i.e., telephone, pre-paid rent, and insurance, etc.); categorizing by department.
• Process expense reports and maintain company credit card spreadsheets.
• Prepare billing for services rendered; i.e. housing, promotional assessments and miscellaneous. Code and key billing into A/R subsidiary ledger. Maintain billing files.
• Deposit checks and incidental cash receipts. Code and key receipts into cash receipts journal. Maintain receipt files to include check receipt copies.
• Approve purchase orders and RFD’s up to $500. Provide copies of approved purchase orders per departmental requests. Maintain an advance purchase order file.
• Maintain approved Travel Authorization files. Match with expense reports and air travel ticket statements.
• Maintain vendor files, 1099 log and W-9 forms. Prepare annual 1099 forms.
• Maintain sufficient knowledge of the budget to correctly code transactions and provide assistance to staff regarding budget inquiries.

Skills & Qualifications

• Proven experience in A/P systems, bookkeeping or accounting roles
• Proficiency in Microsoft Office Suite (specifically Excel), accounting software and data entry. Hands-on experience with accounting software such as Sage or equivalent systems is essential.
• Understanding of general accounting principles, invoice processing, and, specifically, accounts payable practices.
• Thorough grasp of financial concepts including double entry bookkeeping, debits & credits, etc.
• Demonstrated ability in account reconciliation, journal entries, bank reconciliations and ledger management.
• Meticulous accuracy in auditing invoices, coding expenses, and preventing payment errors.
• Strong analytical skills with the ability to interpret complex financial data accurately.
• Exceptional verbal and written communication to handle vendor inquiries, manage relationships, and coordinate with internal teams.
• Ability to reconcile vendor statements, identify discrepancies, and analyze financial documents.
• Exceptional time management skills with the ability to manage high-volume, time-sensitive tasks, and meet strict, regular payment deadlines.

Join us if you're passionate about leveraging your accounting expertise to make a meaningful impact! We value proactive professionals who are eager to grow their skills while supporting our organization’s mission through precise financial management.

Explore St. Louis offers a robust compensation and benefit package including medical, dental, vision, life and disability insurance as well as pension, paid holidays and PTO.  Apply on our Explore St. Louis Careers URL or email a resume and cover letter to jobs@explorestlouis.com.  Please include your cover letter and resume when applying online. NO PHONE CALLS! EOE. 

Explore St. Louis is the sales and marketing organization responsible for selling and promoting St. Louis as a convention, meeting site, and leisure travel destination. Explore St. Louis manages and operates the America’s Center Complex which includes the Cervantes Convention Center, the Dome at America’s Center, the Ferrara Theatre, and the St. Louis Executive Conference Center.

 Diversity, Equity & Inclusion Statement: Explore St. Louis values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition or any other protected characteristic as established by law.

Salary : $500