Payroll Coordinator/Administrative Assistant

This job posting is managed by the Exodus HR Group recruiting team on behalf of Tommy Williams Drywall Co.

Job Summary:

The Payroll Coordinator carries out responsibilities in some or all of the following functional areas: employee relations, training and development, benefits, compensation, organization development, employment, reconciling, data entry, coping, filing, and light accounting. The Payroll Coordinator must have 1 year experience in payroll with a high level 75 employee company. The Coordinator must also have knowledge of construction operations.

Essential Skills:

• Computer literate with knowledge of MS Word, Excel, Windows 10, Kronos Payroll, Sage 100 Contractor and also able to learn new software quickly.
• Excellent verbal and written English communication skills, interpersonal and customer service skills and the ability to relate well with customers, vendors, contractors, co-workers and employees.

Interpersonal Skills Needed:

• Time sensitive with the ability to complete projects on time and meet deadlines.
• Detail oriented, ability to multitask and handle several projects, organized, able to prioritize work, pro-active, strong problem solving skills, and able to work in a fast paced environment.

Specific Duties of the Payroll Coordinator include:

• Payroll - Weekly
• Verify payroll hours for 75 hourly employees
• Coordinate with payroll service to ensure checks are processed correctly and received in a timely manner
• Address any payroll issues or questions that arise
• Prepare Certified and ROCIP payroll weekly/monthly reports and SUBMIT
• Enter Labor, Burden and Expenses into accounting program each week.
• Maintain PTO log for field personnel
• Complete Wage Rate Forms as requested by GC
• Assist with Sub-contractor payroll and prepare for payment
• Assist with New Hire Applicants –helping employees and foremen with new hire paperwork
• Assist HR with any and all Employee related documentation and issues
• Make employment forms ready and available at all times
• Administrative Duties
• Enter Vendor invoices into accounting program & file
• Reconcile credit card statement - Visa
• Reconcile Weekly Safety Meetings
• Prepare Monthly Billing on 15th, 20th & 25th
• Process incoming and out going mail & make sure postage is available
• Filing – job files
• Maintain job files and prepare for storage when necessary
• Assist with making Hotel Reservations for field employees
• Assist with reconciling Vendor statements
• Assist with preparing for quarterly safety meetings
• Any other duties assigned by management

Pay Package:

• Handbook policy statement: Work schedules for employees vary throughout our organization. Staffing needs and operational demands may necessitate variations in starting and ending times, as well as variations in total hours that may be scheduled each day and week. The work week will begin on Monday and end on Sunday
• Health Insurance is available which includes Dental and various supplemental packages such as vision and life. 401K is available after one year service with a 4% matching from the employer.
• Personal Time Off (PTO) and Holidays are as per TWD Policy.
• Salary Position is based on experience: $45,000 - $55,000
• This position’s hours:

Monday – Thursday 8:00 – 5:00

Friday 8:00-12:00

Company Description

F.T. “Tommy” Williams, Jr. entered the construction industry in 1954 – it was at that time that he founded a plaster company doing projects throughout the state of Texas. As the commercial building industry evolved more heavily from plaster to drywall, it was at that time that Tommy Williams Drywall Co., Inc. was formed. Since the early 1960’s Tommy Williams Drywall has been providing a full line of commercial drywall services to clients across the state of Texas. In 1995 the business was sold to Tom Williams, who currently serves as President of the company.

This job posting is managed by the Exodus HR Group recruiting team on behalf of Tommy Williams Drywall Co.