Project Coordinator

EXO Inc. has been protecting public infrastructure across the U.S. since 2009. Without consistent maintenance and quality assurance, critical assets face a growing risk of failure over time. EXO delivers engineering, inspection, and remediation services for lighting poles, transmission towers, and other infrastructure exposed to ongoing wear from usage, aging, and environmental conditions.

With deep expertise in vertical infrastructure, EXO builds on years of engineering design and fabrication experience across utilities, telecom, transportation, and retail sectors. This foundation supports a comprehensive inspection and asset management approach that addresses both new installations and aging structures requiring immediate attention.

Recognizing that full replacement is often impractical due to cost and safety constraints,

EXO developed its “Ex-Tend” approach to manage assets throughout their entire life cycle. From initial quality assurance to ongoing inspection and targeted repairs, this method is designed to extend service life and improve reliability. Supported by data-driven insights, EXO helps clients monitor asset conditions and make informed, strategic decisions.

Position Overview: Project Coordinator is a crucial role responsible for planning, executing, and overseeing key tasks from the initiation to the completion of a given project. This role involves assisting project managers in overseeing that project tasks are completed on time, within budget, and to the highest quality standards.

Key Responsibilities:

Project Support:

• Assist with the preparation and maintenance of project documentation which includes, but is not limited to, project plans, schedules, and status reports.
• Track and report on project milestones and key performance indicators (KPIs)
• Coordinate meetings, project reviews, and ensure action items are tracked and followed through

Team Work

• Work within and support project teams, assign roles and responsibilities, and establish clear lines of communication.
• Coordinate with project team members, fostering a collaborative and results-oriented work environment.

Quality Assurance:

• Establish and monitor quality standards, ensuring that project deliverables meet or exceed defined quality benchmarks.
• Ensure operations views are managed towards the best solution(s).

Risk Management:

• Identify and assess project risks and develop risk mitigation plans.
• Monitor and report on risks throughout the project's lifecycle, documenting proactive measures taken to avoid or minimize their impact.

Communication and Reporting:

• Maintain open and transparent communication with project stakeholders, providing regular updates on project status, issues, and risks.
• Prepare and distribute progress reports, ensuring that project objectives are met.
• On-site project coordination, viewing and learning various projects by attending on site meetings.

Change Management:

• Identify and assess changes to project scope, schedule, or budget.
• Help to implement change control procedures and ensure proper documentation and approval of changes.

Project Closure:

• Learn to identify project closure activities including final inspections, client acceptance, and lessons learned documentation.

Qualifications and Requirements:

• Bachelor's degree in a relevant field (e.g., business, engineering, project management) is typically required.
• Entry-level project coordination experience or internship is desirable.
• Knowledge of project management principles, methodologies, and tools.
• Strong organizational and leadership skills.
• Excellent communication and interpersonal skills.
• Proficiency in project management software and tools.
• Analytical and problem-solving abilities.
• Attention to detail and a commitment to delivering high-quality results.

Physical Requirements:

• General Physical Health: Good overall health to manage long hours, especially during critical project phases.
• Stamina: Ability to work extended hours when necessary, including evenings or weekends, to meet project deadlines.
• Mobility: Capability to move around the office or project site, which may involve walking or standing for extended periods. Occasionally lifting and carrying light to moderately heavy materials (e.g., documents, laptops).
• Dexterity: Proficiency with computers and other office equipment, requiring good hand-eye coordination and fine motor skills.
• Visual and Auditory Acuity: Good vision to read detailed reports and computer screens. Adequate hearing to participate in meetings and teleconferences.

Mental Requirements:

• Organizational Skills: Ability to prioritize tasks and manage time efficiently. Detail-oriented to track project milestones, deadlines, and deliverables.
• Communication Skills: Strong written and verbal communication skills for interacting with team members, stakeholders, and clients. Ability to convey complex information clearly and concisely.
• Problem-Solving Skills: Analytical thinking to identify potential issues and develop solutions. Decision-making skills to handle project changes and unexpected challenges.
• Leadership and Teamwork: Ability to lead and motivate a team. Collaborative mindset to work effectively with diverse teams and departments.
• Adaptability: Flexibility to adapt to changing project requirements and environments. Capacity to manage stress and remain calm under pressure.
• Technical Proficiency: Proficiency in project management software and Microsoft Programs, Excel, PowerPoint, etc. Familiarity with tools for scheduling, budgeting, and resource management.
• Attention to Detail: Meticulous in tracking project progress and ensuring all elements are accounted for and ensuring compliance with project standards and protocols.

FLSA Status: Non-Exempt

Reports to: Project Manager

Benefits:

Exo offers a comprehensive benefits package including:

• Medical
• Dental
• Vision
• Health Savings Account/Flexible Spending Accounts
• Life and Accidental Death & Dismemberment
• Short Term and Long-Term Disability
• Accident, Hospital Indemnity and Critical Illness
• 401k with company match
• PTO
• 10 paid holidays

Note: The above job description is a general overview of the responsibilities and requirements typically associated with the role of Project Coordinator. The specific duties and requirements may vary depending on organizational requirements and industry standards.

Exo is committed to equal employment opportunity. We recruit, employ, train, compensate, and promote without regard to race, religion, color, national origin, age, sex, disability, protected veteran status, or any other basis protected by applicable federal, state, or local law.