Administrative Assistant to the Exeter High School Principal

Exeter High School Administrative Assistant  to the Principal - Full Year Position

Description
Exeter High School is looking for an individual to join our administrative assistant team, responsible for a variety of needs, supporting students, families, and staff. Under the direct supervision of the principal, this candidate will provide highly organized clerical support and administrative assistance to school administration at a school site, supporting the broad array of services provided to students, caregivers, and school staff.

Essential Functions

• Serve as the first point of contact for families, students, and visitors (in-person, phone, email)
• Manage and triage incoming communication with professionalism and discretion
• Maintain a welcoming, calm, and organized front office environment
• Handle confidential information appropriately (student, staff, and family matters)
• Manage the principal's calendar, scheduling meetings, events, and priorities
• Coordinate logistics for meetings (rooms, materials, communication, agendas when needed)
• Draft, proofread, and distribute communications (emails, newsletters, letters)
• Support the preparation of presentations, reports, and documents
• Assist with student-related issues (late arrivals, dismissals, parent requests)
• Communicate with families regarding appointments, concerns, and general inquiries
• Support coordination of student events (graduation, assemblies, testing days)
• Support compliance with state reporting, audits, and documentation requirements
• Track and manage forms, permissions, and required paperwork
• Coordinate daily building operations
• Support emergency procedures and drills (communication, documentation, logistics)
• Assist with transportation communication (bus notes, changes, coordination)
• Serve as a resource for staff questions and problem-solving day-to-day needs
• Support onboarding logistics for new staff (access, materials, orientation coordination)
• Coordinate internal communication and staff updates
• Maintain efficient office systems and workflows
• Manage shared documents, templates, and organizational tools
• Track deadlines, follow-ups, and ensure tasks are completed in a timely manner
• Strong organization and multitasking
• High level of discretion and confidentiality
• Clear, professional communication skills
• Ability to prioritize and problem-solve independently
• Calm, solution-oriented approach in a fast-paced environment
• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the school.

Note:  The above description is illustrative of tasks and responsibilities.  It is not meant to be all-inclusive of every task or responsibility.

Knowledge, Skills and Abilities

• Ability to describe problems and work orally or in writing to the supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of work.
• Ability to understand, apply, and use personal computers and software applications
• Ability to maintain confidentiality of information regarding students, employees, and others.
• Organizational and time management skills.

Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. 
Typical qualifications would be equivalent to:

• High school diploma or equivalent
• Successful experience with school/office management preferred.
• Proficient in Google Drive/Docs, Word, Excel, and Infinite Campus SIS

Application Procedure

Please apply online
Applications will be considered only when a cover letter, resume, and letters of recommendation have been attached to your online application.
Posted vacancies in SAU 16 have been approved by the School Board.
It is the policy of SAU 16 not to discriminate on the basis of race, sex, gender identity, religion, national origin, color, homelessness, sexual orientation, age, or disability in its education programs, services, activities, or employment practices. 

FLSA Status:       Non-exempt