What are the responsibilities and job description for the Engineering Support Coordinator position at Exeter Hospital?
Maintains office functions and communications/dispatch for Corporate Engineering including maintenance of the Engineering information system.;
Requirements:
- Minimum 5 years experience in related field
- High school diploma
Major Responsibilities:
- Manages all aspects of the Engineering Information System: entering data; creating reports; monitoring and completion of work order/PM requests; and maintains an accurate and current equipment inventory file. Performs system troubleshooting; researching issues; consulting with Engineering software contractor for resolution and/or direction.
- Performs secretarial duties related to Engineering management and maintains current; accurate filing system for all Engineering documentation. Understands regulatory requirements related to Life Safety equipment and documentation. Forwards all completed and stamped work to Manager for review/approval for timely entry into the Life Safety documentation binders.
- Interacts daily with Engineering staff performing radio dispatch accurately and professionally.
- Interacts with all staff; answers department phones/email; accesses and reviews work requests determines urgency/priority and coordinates response and/or consult for work order assignment.
- Communicates to all shifts vendors scheduled for work in the facility and/or unsolved/open issues from other shifts. Communicates to manager all unresolved Life Safety issues.
- Understands and responds to all facilities emergencies acting in the role of communications coordinator.
- Performs month end system close and forwards all reports and documentation as specified and required.
- Oversees department scheduling to ensure schedule coverage 24/7/365 including weekend rotations.
- Performs contractor/vendor orientation and maintains related documentation.
- Coordinates and maintains requests for keys and associated approvals.