What are the responsibilities and job description for the Portal Operations Manager / Remote position at ExecutivePlacements.com?
Overview
The Portal Operations Manager provides national oversight for Ameritas Portal Specialist team. This role ensures a standardized, efficient, and high-quality process for extracting and managing referral data from hospital portals across all markets. The manager will monitor performance metrics, balance workload, streamline processes, and collaborate closely with Sales, Branch Operations, and Intake leadership to support growth and reliable referral intake. The Portal Operations Manager serves as the primary escalation point for portal-related workflow challenges and leads efforts to drive consistency and best practices nationwide.
Schedule: Monday - Friday, hours based on business needs.
We Offer
Medical, Dental & Vision Benefits plus, HSA & FSA Savings Accounts
Supplemental Coverage Accident, Critical Illness and Hospital Indemnity Insurance
401(k) Retirement Plan with Employer Match
Company paid Life and AD&D Insurance, Short-Term and Long-Term Disability
Employee Discounts
Tuition Reimbursement
Paid Time Off & Holidays
Responsibilities
About Our Line Of Business
Amerita, an affiliate of BrightSpring Health Services, is a specialty infusion company focused on providing complex pharmaceutical products and clinical services to patients outside of the hospital. Committed to excellent service, our vision is to combine the administrative efficiencies of a large organization with the flexibility, responsiveness, and entrepreneurial spirit of a local provider. For more information, please visit . Follow us on , , and .
Salary Range
USD $71,000.00 - $107,000.00 / Year
The Portal Operations Manager provides national oversight for Ameritas Portal Specialist team. This role ensures a standardized, efficient, and high-quality process for extracting and managing referral data from hospital portals across all markets. The manager will monitor performance metrics, balance workload, streamline processes, and collaborate closely with Sales, Branch Operations, and Intake leadership to support growth and reliable referral intake. The Portal Operations Manager serves as the primary escalation point for portal-related workflow challenges and leads efforts to drive consistency and best practices nationwide.
Schedule: Monday - Friday, hours based on business needs.
We Offer
Medical, Dental & Vision Benefits plus, HSA & FSA Savings Accounts
Supplemental Coverage Accident, Critical Illness and Hospital Indemnity Insurance
401(k) Retirement Plan with Employer Match
Company paid Life and AD&D Insurance, Short-Term and Long-Term Disability
Employee Discounts
Tuition Reimbursement
Paid Time Off & Holidays
Responsibilities
- Leads, mentors, and supports Portal Specialists nationwide
- Monitors team effectiveness, responsiveness, productivity, and quality
- Develops KPIs and performance dashboards to ensure timely referral handling
- Provides coaching and training to improve standard work and maintain accuracy
- Ensures workload balance across markets based on referral volume and staffing needs
- Implements and enforces standardized portal-management processes and workflows
- Partners with Sales Managers, Branch leadership, and Intake teams to align portal activities with local market requirements
- Maintains a deep understanding of portal variations, market-specific workflows, and bottlenecks
- Serves as the escalation point for portal-related issues, delays, or system barriers
- Collaborates with IT, hospital partners, and internal leaders to resolve portal complications
- Identifies process improvement opportunities and lead implementation of best practices
- Analyzes referral volume trends and recommend staffing or process changes
- Supervisory Responsibility: Yes
- Bachelors degree preferred; equivalent combination of education and experience considered.
- Three (3) or more years of experience in home infusion, specialty pharmacy, intake operations, patient access, or case-management workflows.
- Prior experience managing or leading teams strongly preferred.
- Experience with CPR , EMRs, or hospital portal systems is highly desirable.
- Strong leadership and people-management skills with the ability to coach and motivate a distributed team.
- Advanced ability to interpret data, monitor KPIs, and make operational decisions.
- Excellent communication and relationship-building skills across internal and external stakeholders.
- Ability to balance multiple priorities in a dynamic, high-volume environment.
- Strong understanding of referral intake processes, case-management workflows, and payer requirements.
- Problem-solving mindset with the ability to drive standardization and process improvements.
- High proficiency with Microsoft Office, reporting tools, and technology platforms.
- Percentage of Travel: 25-75%
- Driving Position: Yes
About Our Line Of Business
Amerita, an affiliate of BrightSpring Health Services, is a specialty infusion company focused on providing complex pharmaceutical products and clinical services to patients outside of the hospital. Committed to excellent service, our vision is to combine the administrative efficiencies of a large organization with the flexibility, responsiveness, and entrepreneurial spirit of a local provider. For more information, please visit . Follow us on , , and .
Salary Range
USD $71,000.00 - $107,000.00 / Year
Salary : $71,000 - $107,000
