Executive Assistant to CEO

Lifestyle & Executive Assistant to CEO

📍 Miami, FL (Local Candidates Only)

🕘 Monday–Friday, 9:00 AM – 5:00 PM | On-site

TO APPLY (Required):

👉 https://forms.clickup.com/9014250980/f/8cmn3f4-48434/7F744R20IIOVBDP75D

We’re looking for an exceptional Lifestyle & Executive Assistant to support a high-performing entrepreneur. This role is a unique blend of business and personal support, ideal for someone who thrives in fast-paced environments and takes pride in being two steps ahead.

You’ll manage high-level business logistics, oversee travel and scheduling, and ensure the smooth day-to-day operation of the CEO’s personal and professional life. This is a role for someone who brings calm to chaos, structure to complexity, and excellence to execution.

You’re someone who thrives on clarity and momentum. You approach every challenge with a problem-solving mindset and a sharp attention to detail. You don’t wait to be told what to do — you anticipate needs, take ownership, and follow through. Discretion, emotional intelligence, and a high standard of execution are second nature. In a constantly evolving environment, you stay focused, composed, and one step ahead.

Executive Support

• Manage calendars, meetings, and priorities across multiple business ventures
• Triage inboxes and handle confidential communication
• Coordinate internal/external meetings and follow-ups
• Support deal flow, CRM updates, and document execution

Lifestyle Management

• Oversee household staff, services, and scheduling
• Manage personal accounts, vendors, and appointments
• Organize wellness routines, events, and reservations

Travel Coordination

• Plan and book global travel with attention to detail and luxury preferences
• Leverage loyalty programs and concierge services
• Prepare detailed itineraries and contingency plans

Projects & Operations

• Lead special projects from idea to delivery
• Improve systems and workflows (ClickUp, Slack, AI tools)
• Ensure smooth coordination with internal and external stakeholders

• 3 years of experience in an Executive/Lifestyle Assistant role

• Highly organized, proactive, and discreet

• Confident with tech tools: GSuite, Slack, ClickUp, CRMs

• Experience in fast-paced or entrepreneurial settings

• Valid driver’s license and access to personal transportation

• Sharp eye for detail, decisive judgment, and a calm presence

• Competitive Salary
• Premium Health Coverage (Anthem Blue Cross Platinum PPO — $0 deductible)
• 36 Paid Days Off per Year
• Growth Opportunities — with the potential to evolve into a Chief of Staff
• Exciting Perks — travel, access to elite networks, and high-impact work
• Dynamic Environment — based in a beautiful downtown Miami office

Ready to take the next step?

Apply using the link below — we’re excited to meet you.

https://forms.clickup.com/9014250980/f/8cmn3f4-48434/7F744R20IIOVBDP75D