Accounting Assistant- Office Manager

Location: Midland, TX

Job Description:

Manages and coordinates the operational activities of a funeral home, cemetery and/or crematory operation. Ensures the highest quality services and products, to satisfy the need of any client family, to maximize budgeted profit plans for the location, and maintain a positive employee relations atmosphere.

GENERAL ACCOUNTABILITIES

· Accounting Function Oversight

· Collections of all accounts receivable

· Verifications and payments of all accounts payable invoices

· Controls of receipt and deposit of cash payments received

· Maintains petty cash account and disburses the same in accordance with company policies and procedures

· Reconciliations of all accounts

· Cash advance checks

· Same Day Check requests

· Bank deposits

· Verifies/audits cash disbursement reports

· Tracks Capital Expenditure Authorizations (CEAs)

· Operational Activities

· Orders supplies for the office and completes inventory counts

· Coordinates the processing of orders and receipt of all merchandise orders including memorials and caskets and the control of storage inventory for vaults and markers, urns and caskets

· Oversees the processing of installation funeral-related orders and orders to the grounds and maintenance departments

· Supports location management to ensure all contracts and work orders are completed in a timely manner with proper documentation

· Schedules incoming orders and drivers for the ambulate service

· Completes various funeral/cemetery reports and files accurately

· Supports Sales as necessary requiring an understanding of JD Powers

· Assures compliance with all Company policies and procedures to include

· Sarbanes Oxley (SOX) audit

· Dignity University (DU) training

· Interment Verification Training (IVT) audits

· Day Sales Outstanding’s (DSO) related to financial and administrative areas

· Assists in preparing and/or overseeing all funeral/cemetery-related forms

· Reviews time cards and administers corporate payroll policies and procedures

· Administers local Human Resources (HR) processes such as processing new hire paperwork, verifying pre-need sales licenses, maintaining employee files and other confidential files (I9’s, etc.).

· Ensures new associates receive new hire orientation

· Pulls monthly reports from reporting site and create stack ranking reports for key performance indicators

· Maintains vehicle records/licenses

· Processes expense reports

· Updates General Price Lists (GPLs)

· Manages all Alarm Systems (codes, working order, etc.)

· Assists with funeral services and “Making Everlasting Memories” (MEMs) as needed

· Coordinates daily activities with business unit as well as other departments

· Trains associates in the proper administration of policies and procedures

· Services customers by interacting with families in a professional and compassionate manner

· Maintains and updates customer records

· Updates company website with current obituaries and ensures obituaries are placed in newspapers

· Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations

· Behaves in a supportive way to enrich the work environment

· Uses customer feedback in conjunction with Sales to improve location administration and strengthen individual associate performance

· Performs other duties as assigned

Requirements:

· Two (2) years bookkeeping, general office, clerical accounting, and Accounts Payable experience required
Knowledge, Skills and Abilities

· Solid working knowledge of computers, typewriter, MS Office, e-mail, internet and basic office equipment required

· Excellent communication skills both orally and in writing

· High level of compassion, integrity, and confidentiality

· Problem solving skills

· Ability to multi task and set priorities

· Detail oriented

· Must be flexible and able to function in a fast-paced environment

Experience

High school diploma, GED or completion of a diploma-training program at a college or technical school
Experience

Salary : $18 - $20