What are the responsibilities and job description for the Office Administrator position at Exclusive HVAC Services?
Keep Operations Running Smoothly – Become Our Office Administrator at Exclusive HVAC Services! Join a company that values your reliability, rewards your organization, and supports your work-life balance.
Position: Office Administrator
Company: Exclusive HVAC Services
Pay Range: $20 – $35 per hour (depending on experience)
Employment Type: Full-Time
Location: Branchburg, NJ
Industry: Heating, Cooling, and Refrigeration Service
Job Overview
Exclusive HVAC Services is looking for a highly organized and tech-savvy Office Administrator to manage administrative operations and support our growing HVAC service team. This role is ideal for a dependable professional who enjoys working independently, thrives in a fast-paced environment, and can handle a wide range of administrative duties with minimal supervision.
Who We Are
Exclusive HVAC Services is a respected name in commercial HVAC and refrigeration solutions, known for delivering precision, quality, and exceptional customer service. Our company culture values personal growth, respects family commitments, and rewards performance with above-industry-standard pay and strong employee support. Whether you're managing schedules or keeping operations on track, you’ll be a vital part of a team that respects your time, talent, and input.
Learn more at www.exclusivehvacservices.com
Key Responsibilities
- Serve as the main point of contact for administrative and office-related tasks.
- Maintain and update customer files, job schedules, and service records.
- Answer phones, respond to emails, and provide professional customer support.
- Coordinate technician schedules, parts orders, and service dispatching.
- Assist with data entry, invoicing, and reporting using office software.
- Order and track office supplies and ensure all administrative tools are functional.
- Support field staff and leadership with various clerical tasks.
- Maintain a clean, organized, and efficient office environment.
- Assist with onboarding documents and communication for new hires.
- Ensure confidentiality and accuracy in handling sensitive company data.
Qualifications
- 3 years of experience in an office administration or clerical support role.
- High school diploma or GED required.
- Strong organizational and time management skills.
- Proficiency with common office software (Microsoft Office, Google Workspace, scheduling software).
- Self-sufficient, reliable, and able to work independently.
- Excellent written and verbal communication skills.
- Comfortable learning new software and managing digital systems.
- Experience in the construction or HVAC service industry is a plus, but not required.
Benefits
- Medical Insurance
- Retirement Savings Program
- Weekly Pay Cycle
- Paid Time Off
- Paid Training & Certifications
- Uniforms Provided
- All Tools Provided by Company (for applicable roles)
- Supportive Team Culture Focused on Work-Life Balance
Schedule
- Full-Time: Monday – Friday
- Occasional flexibility for hybrid work arrangements
Location
- Hybrid Role – Primarily based in the office, with flexibility for remote work as needed
- Located near the company’s service area headquarters
Equal Employment Opportunity
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
#OHMGE25
Salary : $20 - $35