What are the responsibilities and job description for the School Operations Manager (NY) position at Excellence Community Schools?
Who We Are
Excellence Community Schools (ECS) is a Charter Management Organization (CMO) supporting schools in the Bronx, NY and Stamford, CT. Our programs are based on a proven, nationally recognized model, which originated in our flagship school, the Bronx Charter School for Excellence, a National Blue Ribbon School.
Our Mission and Vision
Our schools prepare young scholars to compete for admission to and succeed in top public, private, and parochial high schools by cultivating their intellectual, artistic, social, emotional, and ethical development. We accomplish this by offering a challenging and rigorous academic curriculum, which at the earliest of grades has an eye towards college preparation. To achieve this, our schools create a supportive and caring environment that at all times has high expectations of all students. We offer a differentiated, project-based learning environment that seeks to develop high-level analytic and critical thinking skills in all of our students. Our engaging and rigorous approach to educating our scholars is implemented by a collaborative team of teachers.
Who We Need
We are seeking individuals who are dedicated, ambitious, and committed to student success and education reform. Qualified candidates must demonstrate records of achievement, high degrees of personal responsibility, and the drive to do whatever it takes to ensure that every child achieves academic success. This individual must be committed to excellence, lead by example, and see collaboration as a key component of success.
Job Overview
The School Operations Manager supports the Director of School Operations in ensuring smooth day-to-day functioning of the school. This role is hands-on and focuses on managing logistics, coordinating services, and supporting staff, students, and families. The School Operations Manager ensures that operational systems run effectively so that the school community can focus on teaching and learning.
Responsibilities
School Operations & Logistics
- Oversee daily front office operations, including attendance, visitor management, and student records.
- Support scheduling, substitutes, and classroom coverage logistics.
- Manage inventory and distribute supplies, uniforms, and materials.
- Assist in coordinating facilities maintenance requests and building safety checks.
Student & Family Support
- Serve as a welcoming and responsive point of contact for families.
- Support communication to families through newsletters, flyers, and announcements.
- Assist with managing transportation, meal service, and student health records.
Finance & Purchasing
- Process purchase orders, invoices, and reimbursements under the guidance of the DSO.
- Track school-level expenses and maintain accurate records.
- Monitor supply usage and reorder as needed.
Event Coordination
- Support the planning and execution of school events (family nights, ceremonies, field trips).
- Assist in coordinating logistics for testing, professional development, and other school-wide activities.
Qualifications
- Bachelor’s degree required
- 2-3 years of experience in operations, office management, or administrative support; prior experience in a school or nonprofit setting is a plus.
- Strong organizational skills with attention to detail and ability to manage multiple priorities.
- Excellent interpersonal and communication skills with staff, families, and students.
- Proficiency in Microsoft Office Suite, Google Workspace, and student information systems.
- Ability to work independently, problem-solve quickly, and adapt in a fast-paced environment.
- Commitment to the mission and values of the charter school community.
Compensation & Benefits
- Starting salary $85,000. Salary is commensurate with experience and qualifications.
- Health Insurance, Dental, Vision
- 403B Retirement Plan – Employer Match
- Paid Time Off/Paid Sick Leave/Parental Leave/FMLA
- Short-term, Long-term Disability benefits and Life Insurance
- $5000 Tuition Reimbursement
Salary : $85,000