What are the responsibilities and job description for the Workplace Coordinator position at Excell Communications Inc?
Executes office tasks for the employee experience at locations with centralized workplace strategy. Interfaces with all operational departments on IT and facilities-related matters.
DUTIES AND RESPONSIBILITIES
- Receptionist support. Answer phone calls to the switchboard, transferring callers as appropriate. Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel.
- Provide guidance to employees on the utilization of the company’s workspace reservation system and wayfinding of workspaces and conference rooms.
- Monitor and restock inventory for office and pantry supplies and work with local cleaning contacts to ensure overall cleanliness.
- Facilitate clean desk policy by storing remaining items daily at close of business to be claimed by employees. Ensure desks are cleaned and prepped for next day occupants.
- Maintain conference room cleanliness and readiness before and after meetings. Communicate with IT for awareness of technology or connectivity issues.
- Maintain PPE supply levels at PPE stations on each floor, as needed.
- Submit work orders to scheduling repairs for general office space and equipment or any other-related items through Company Software and IT Service Central. Tracks related work orders from inception to completion to ensure
- Assists Corporate Administration Directors with various administrative needs, special projects and activities to maintain building standards.
QUALIFICATIONS
- High School Degree or equivalent.
- Experience in facilities operations and customer service preferred.
- Excellent oral, written, and organizational skills, including the ability to effectively communicate with vendors, contractors, and department personnel.
- Proficient in Microsoft Office (Word, Excel, Powerpoint, Outlook)
- Experience with cloud-based workspace reservation systems.
- Ability to manage inventory and complete physical work as needed.
- Clean, valid Driver’s License.