What are the responsibilities and job description for the Office Coordinator position at Excel Truck Group?
Position Summary:
The Office Coordinator position is responsible for providing front-desk reception support, general administrative assistance, and vehicle inventory coordination. This role ensures smooth daily office operations, accurate record-keeping, and a professional first impression for all visitors, clients, and vendors.
Key Responsibilities:
Reception & Front Office Support
- Greet and welcome visitors, clients, and vendors in a professional and friendly manner
- Answer, screen, and direct incoming phone calls
- Maintain a clean, organized, and professional reception area
Administrative Support
- Provide general administrative support to office staff and the sales team
- Maintain filing systems and office records
- Perform document scanning and support record retention processes
- Manage incoming and outgoing mail
- Order, receive, and maintain office supplies
Inventory & Vehicle Administration
- Stock newly arrived vehicles into inventory management systems
- Maintain and reconcile floor plan records to ensure accuracy of vehicle inventory
- Maintain organized and accurate vehicle title records
Preferred Qualifications:
- Strong organizational and multitasking skills
- Attention to detail and accuracy in record-keeping
- Professional communication and customer service skills
- Ability to work independently and as part of a team
- Basic computer proficiency (email, spreadsheets, inventory systems)
Salary : $20 - $22