What are the responsibilities and job description for the Executive Assistant position at Excel Prep?
Job Title: Executive Assistant
Reports To: Executive Director / CEO / Senior Leadership
Job Summary:
The Executive Assistant provides high-level administrative support to the executive team by handling a wide range of executive and administrative tasks. This position requires excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment.
Key Responsibilities:
- Manage and maintain executives’ schedules, appointments, and travel arrangements.
- Prepare correspondence, reports, and presentations on behalf of executives.
- Screen and direct phone calls, emails, and other communications to the appropriate parties.
- Organize and coordinate meetings, including agenda preparation, minutes, and follow-ups.
- Handle confidential information with discretion and professionalism.
- Assist with special projects, research, and event planning as assigned.
- Maintain filing systems and ensure accurate record keeping.
- Serve as a liaison between executives and internal/external stakeholders.
- Support in preparing financial reports, expense tracking, and budget monitoring.
Qualifications:
- Associate or Bachelor’s degree preferred (Business Administration or related field).
- 3 years of experience in administrative or executive assistant roles.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills.
- Ability to prioritize and manage multiple projects simultaneously.
- Professional demeanor and ability to maintain confidentiality.
Preferred Skills:
- Experience supporting senior executives or leadership teams.
- Strong problem-solving and decision-making abilities.
- High level of attention to detail and accuracy.
- Flexibility and adaptability in a dynamic work environment.
Work Environment:
- Office-based with occasional remote or hybrid flexibility (if applicable).
- May require occasional travel or after-hours availability for meetings or events.