Executive Assistant

Job Title: Executive Assistant

Reports To: Executive Director / CEO / Senior Leadership

Job Summary:
The Executive Assistant provides high-level administrative support to the executive team by handling a wide range of executive and administrative tasks. This position requires excellent organizational skills, strong attention to detail, discretion, and the ability to manage multiple priorities efficiently in a fast-paced environment.

Key Responsibilities:

• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations on behalf of executives.
• Screen and direct phone calls, emails, and other communications to the appropriate parties.
• Organize and coordinate meetings, including agenda preparation, minutes, and follow-ups.
• Handle confidential information with discretion and professionalism.
• Assist with special projects, research, and event planning as assigned.
• Maintain filing systems and ensure accurate record keeping.
• Serve as a liaison between executives and internal/external stakeholders.
• Support in preparing financial reports, expense tracking, and budget monitoring.

Qualifications:

• Associate or Bachelor’s degree preferred (Business Administration or related field).
• 3 years of experience in administrative or executive assistant roles.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to prioritize and manage multiple projects simultaneously.
• Professional demeanor and ability to maintain confidentiality.

Preferred Skills:

• Experience supporting senior executives or leadership teams.
• Strong problem-solving and decision-making abilities.
• High level of attention to detail and accuracy.
• Flexibility and adaptability in a dynamic work environment.

Work Environment:

• Office-based with occasional remote or hybrid flexibility (if applicable).
• May require occasional travel or after-hours availability for meetings or events.