What are the responsibilities and job description for the Office Manager position at Excel Flooring of Tri-State Inc.?
Overview
We are seeking a highly organized and professional Office Manager to oversee daily office operations and ensure smooth administrative functions. The ideal candidate will possess strong computer skills, excellent communication abilities, and experience managing office workflows. This role offers an opportunity to contribute to a dynamic team environment, supporting both internal staff and external clients with efficiency and professionalism.
Duties
- Manage front desk operations, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
- Oversee administrative tasks such as data entry, filing, proofreading, and maintaining accurate records using productivity software and spreadsheets
- Utilize QuickBooks for invoicing, billing, and financial record keeping
- Coordinate scheduling, appointments, and client communication to support organizational efficiency
- Assist with office management responsibilities including supply inventory, equipment maintenance, and organization of office space
- Support customer service efforts by addressing inquiries promptly via phone or email, ensuring high levels of client satisfaction
- Prepare reports, correspondence, and Word documents with attention to detail and proper formatting
- Supervise clerical staff or administrative assistants as needed, providing guidance on office procedures and workflow optimization
- Maintain organizational standards for document management, confidentiality, and data security
Requirements
- Proven experience in office management or administrative roles with strong organizational skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software such as spreadsheets and data entry tools
- Experience with QuickBooks or similar accounting software is preferred
- Excellent communication skills, including phone etiquette and client interaction capabilities
- Ability to handle multi-line phone systems efficiently and professionally
- Bilingual abilities are a plus to support diverse client needs
- Strong computer literacy with technical proficiency in office technology and software applications
- Demonstrated ability to manage time effectively, prioritize tasks, and meet deadlines in a fast-paced environment
- Previous experience in customer service or front desk operations is highly desirable
- Attention to detail in proofreading, data entry accuracy, and document management is essential
- Personal assistant or clerical experience will be considered an asset
This position offers a rewarding opportunity for an organized professional eager to contribute to a well-functioning office environment.
Job Type: Full-time
Pay: $53,081.47 - $63,926.07 per year
Work Location: In person
Salary : $53,081 - $63,926