Sales Administrator Full Time

Are you a sales or rental coordinator that would benefit from excellent compensation, a great benefits package, and career advancement opportunities? This is your chance to begin a meaningful career with a leading equipment dealer where you will feel valued for your contributions.

Excel Equipment, Virginia’s premier CASE construction equipment dealer, is seeking a Heavy Equipment Sales & Rental Administrator to join their team in Roanoke, VA.

This is a critical role responsible for performing a variety of duties primarily supporting our Heavy Equipment Rental and Sales Department and our customers. You will serve as a key point of contact between customers, internal teams, and vendors, ensuring timely delivery, return, and maintenance of rented construction equipment.

If you have experience working as a sales/rental administrator/coordinator, or another relevant role, Excel Equipment wants to hear from you! Heavy equipment industry experience is preferred.

Why Sales Administrators Join The Excel Team

• Competitive Compensation: $52,000 – $60,000/yr, or more based on your experience.
• Strong benefits package – Includes multiple health plans to choose from with great coverage, dental, short and long-term disability, optional insurances, 401k with match, generous PTO, 6 paid holidays.
• Environment – Enjoy better hours and no fluctuation in compensation and schedule that you would normally experience with a dealership. You will also have a better communication system in place to provide better service.
• Advancement – Excel Equipment believes in promoting from within. As you learn our business and continue to grow, you can advance into higher level roles including Manager and Lead roles.
• Stability – Excel Equipment sells and supports CASE, a leading manufacturer of construction and heavy equipment. Join an established dealer that has been in business since 1981, over 800 employees with 10 locations serving the mid-Atlantic market.
• Family-owned – Get to know the owners of the company! See how active they are within the organization and how much they care about their employees.
  
  

Essential Duties/responsibilities

• Coordinate and schedule the delivery and pickup of rental equipment to and from job sites.
• Maintain accurate records of equipment inventory, rental contracts, and usage logs.
• Serve as the primary contact for customer inquiries, reservations, and support related to equipment rentals.
• Monitor and track equipment availability, maintenance schedules, and return dates.
• Work with field teams and project managers to ensure proper equipment is delivered as needed.
• Liaise with vendors and third-party rental companies for outsourced equipment when necessary.
• Generate rental quotes, contracts, and invoices; ensure timely processing and billing.
• Inspect returned equipment for damage or needed repairs and document findings.
• Ensure compliance with safety standards, equipment regulations, and company policies.
• Assist with dispatching, logistics, and equipment tracking software or systems.
• Setting up stock numbers with specs and attachments
• Keeping notes on whole goods and updating locations
• Site watch coordinator (proactive outreach for maintenance needs)
• Manage ProCare for all branches
• Sell whole good attachments across the parts counters
• Will coordinate Case leads, physical whole good inventory counts, EDA tool champion, Machinery Trader champion, and other administrative as assigned.
  
  

All qualified applicants will receive consideration for employment without regard to the individual’s race, color, sex, national origin, religion, age, disability, genetic information, status as a military veteran or any other characteristic protected by applicable law.