Position Type :
Administration / Business Manager
Date Posted : 2 / 11 / 2025
Location : Excel
Business Manager
Position Summary
Under the direct supervision of the Business Manager, The Business Manager reports to the Executive Director. This position is responsible for all financial aspects of the school, which includes HR. The Business Manager is responsible for managing the financial and budgetary processes of the school to ensure that the school derives maximum benefit from its budget. They also administer the school district's accounting and bookkeeping activities, ensuring the accuracy of financial records and invoices, and the timely processing, submission, and payment of invoices and expenses in accordance with school district policies and practices as well as applicable laws and regulations.
Essential Functions
Specific duties include (other duties may be assigned) :
Accounts Receivable
- Ensure receipt of annual student fees and those for after-school programs, field studies, sports and other activities from parents
- Processing payments made within the office and depositing them in the system
- Preparing weekly deposit for the bank as needed
Accounts Payable
Establish and monitor method for ensuring purchases, receipts, and invoices are matched appropriatelyEnsure vendors are paid according to established payment terms with the goal of maximizing interest to the schoolManage P-cards that are held by employees, monitor monthly activity, and gather P-cards from employees when leaving the schoolBe familiar with and knowledgeable about the school's bond payment, debt servicing and all other associated requirementsPayroll Processing
Process monthly payroll for all hourly and salaried employeesPrepare and submit all required payroll tax reports, which includes quarterly unemployment report and its submission to the CDLE in a timely fashionEnsure payroll entries in the accounting system are accurate and up-to-dateBudget Management
Develop and monitor an annual and five-year budget cycle that is adequate for the school's needs including preparation of periodic budget forecastsPrepare and maintain annual school budgets for each fundPrepare and maintain budget forecasts on an ongoing basisAccounting
Ensure accurate data entry of expenditures and depositsQuery journals, ledgers, and H.R. Accounts for tracking and reporting purposes; generate reports and reconcile actuals and budget ledger; prepare budget vs. actuals projections and analyses; review budgets and expenditures with appropriate individuals.Revise, maintain, implement, and monitor the school's accounting policies and procedures with special attention to separation of dutiesEnsure the Building Corp 501(c)(3) status on an ongoing basis and file the annual 990N in NovemberPrepare and accurately account for year-end accrualsFinancial Reporting
Prepare a monthly set of financial statements to include a Balance Sheet and Statements of Revenue and Expenditures (compared to budget)Present Financial Reports monthly to Board of DirectorsAnnual Audit
Prepare year-end books for auditSchedule the annual audit for the first part of SeptemberAssist with annual audit as neededHuman Resources
Process requests for leave and maintain leave records for all staffUnderstand and implement the provisions of the Fair Labor Standards ActMaintain annual employee agreements ensuring appropriate signatures are obtainedEnsure employee files are maintained according to lawBenefits Administration
Serve as the liasion between Excel Academy staff and Jeffco's Benefits officeTroubleshoot claims issues as necessarySupervisory
Supervise the secretarial staff, clinic aide, facilities manager, and kitchen staffAnnual Calendar of Events
Maintain the list of monthly duties to ensure that they are being completed in a timely mannerSupplies
Process all requests for supplies from staffVerify purchases and maintain paperwork for audit purposesInventory Management
Ensure assets are inventoried once per yearRisk Management
Ensure adequate insurance is maintained for the school and that it meets the requirements of our District contractOversees all Workers Comp claims and maintains their recordsAdditional Duties
Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the accounting system.
Note : The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.
Equipment
Uses standard office equipment such as personal computer, copy machine, fax machine, telephone.Uses calculating devices.Knowledge, Skills and Abilities
Knowledge of accounting and bookkeeping principles.Organizational and time management skills.Ability to report work orally or in writing to supervisor as required.Ability to carry out instructions furnished in written or oral form.Ability to add, subtract, multiply and divide, perform complex arithmetic operations and use calculators.Ability to understand, apply and use personal computers and software applications (e.g., Word, Excel).Ability to problem-solve job-related issues.Ability to process paperwork accurately according to standardized procedures.Ability to maintain confidentiality of information regarding school district financial and other information.Ability to establish and maintain cooperative working relationships with others contacted in the course of work.Physical and Mental Demands, Work Hazards
Works in standard office building environments.Qualification Profile
Any combination of education and experience providing the required skill and knowledge for successful performance would be qualifying. Typical qualifications would be equivalent to :
Associate's or Bachelor's Degree in Accounting or related field, with course work in business, math, accounting, bookkeeping and recordkeeping.Successful bookkeeping or accounting experience, generally a minimum of two years.FLSA s tatus : Exempt
Work Year : 196 Contact Days (1 July - 30 June)
Salary : $55,279 - $72,126
Salary : $55,279 - $72,126
