What are the responsibilities and job description for the Executive Assistant position at Exa?
At Exa, we're building a next-generation AI search engine—one that outperforms Google for power users. We help people find the information they can’t get anywhere else: https://exa.ai/websets
We’re an SF-based team of ~35 from Harvard, MIT, Google, Apple, etc. We recently raised a Series B from Benchmark, and we’re rapidly building the most intelligent search engine in history.
Now, we’re looking for an in-person Executive Assistant (EA Office Ops) to help our C-suite and team run smoothly from our San Francisco office.
About The Role
As an Executive Assistant at Exa, you’ll support both our C-suite and broader team with scheduling, coordination, and office operations. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office.
What You’ll Do
Compensation Range: $100K - $150K
We’re an SF-based team of ~35 from Harvard, MIT, Google, Apple, etc. We recently raised a Series B from Benchmark, and we’re rapidly building the most intelligent search engine in history.
Now, we’re looking for an in-person Executive Assistant (EA Office Ops) to help our C-suite and team run smoothly from our San Francisco office.
About The Role
As an Executive Assistant at Exa, you’ll support both our C-suite and broader team with scheduling, coordination, and office operations. This is a highly variable, high-trust role where new and unexpected tasks come up often — you’ll be the connective tissue between leadership, the team, and the physical office.
What You’ll Do
- Own calendar management and scheduling for C-suite and key team members
- Run day-to-day SF office operations (meeting rooms, guests, supplies, vendors, deliveries, office setup)
- Continuously improve scheduling systems, workflows, and recurring processes
- Support recruiting coordination, including interview scheduling and onsite logistics
- Help coordinate team events, office moments, and offsites
- Comfortable working with modern tools — bonus if you enjoy automating parts of your own role
- Ad hoc tasks as they come — be ready for anything!
- 2 years of experience as an executive assistant or in a similar role
- Excellent communication and organizational skills
- Strong ownership and ability to operate with little direction
- Enjoy juggling multiple workstreams and fast-changing priorities
- Strong people instincts — you know when to step in, how to help, and when to stay out of the way
- Comfortable in a fast-moving, high-growth startup environment
- Based in or able to relocate/ commute to San Francisco
Compensation Range: $100K - $150K
Salary : $100,000 - $150,000