What are the responsibilities and job description for the Purchasing Coordinator position at Evosite Control Rooms?
Primary Role
The Purchasing Coordinator is responsible for managing day-to-day procurement activities, including sourcing materials and services, maintaining vendor relationships, and ensuring a consistent flow of supplies to support organizational needs.
Key Responsibilities
- Procure required products or services within the organization and obtain price quotes when applicable.
- Prepare and issue purchase orders; track and confirm receipt of orders.
- Coordinate with suppliers to ensure timely and accurate delivery; expedite and resolve issues as needed.
- Identify and research prospective suppliers.
- Prepare and evaluate Requests for Proposals (RFP).
- Review of proposals and negotiate pricing and terms.
- Monitor supplier performance and ensure timely delivery of all products.
- Design and maintain supplier performance reports; address and resolve issues proactively.
- Review purchase requests for proper coding and authorization; expedite orders when necessary.
- Identify, research, and resolve back-order discrepancies; source alternatives to prevent shortages.
- Maintain and update the Supplier Data Base
Other Duties Include
- Assist in generating client proposals.
- Support fulfillment of client pre-qualification requirements.
- Answer incoming calls and provide assistance as needed.
Relationships
- Collaborate with internal teams and external suppliers to ensure smooth procurement processes.
Goals
- Commitment to contribute to the growth and continuous improvement of interpersonal and interdepartmental relationships within Evosite.
Qualifications
- Project Management skills.
- Supply Chain designations (SCMP/CPP/Other)
- Advanced PC knowledge; SQL/VBA, ERP systems (eg SAP/Axapta)
- Strong understanding of Strategic Sourcing and best-practice procurement tools.
- Familiarity with manufacturing environments preferred custom manufacturing is considered an asset.
Education/Experience
- Associate degree or equivalent from a two-year college or technical school; OR
- Six months to one year of related experience/training; OR
- Equivalent combination of education and experience.
Competencies Required
- Communication: Clear verbal and written communication; active listening; appropriate methods for sharing information.
- Customer Service: Handles challenging situations professionally; responds promptly; seeks feedback; meets commitments.
- Dependability: Follows instructions; takes responsibility; meets deadlines; communicates alternate plans when necessary.
- Planning & Organizing: Prioritizes tasks; manages time effectively; sets realistic goals and action plans.
- Quality: Ensures accuracy; seeks continuous improvement; applies feedback; monitors own work.
- Technology Use: Demonstrates required technical skills; adapts to new tools; troubleshoots issues; leverages technology for productivity.
Personal Attributes
- Positive attitude
- Team-oriented
- Strong attention to detail
- Excellent written and verbal communication
- Negotiation skills considered an asset
Desired Behaviors
- Make fact-based decisions having done the hard work of obtaining actual data
- Drive continuous improvement through personal initiative and innovation
- Learn from failures in a positive/structured way… focusing on process and other improvements going forward
- Achieve results by consistently meeting our commitments
- Focus on what’s important to our customers (internal or external)
- Develop a culture of celebrating our successes… customer wins, improvements and demonstrated good behavior
