What are the responsibilities and job description for the Executive Assistant position at EVONA?
A cutting-edge aerospace organisation supporting the future of lunar exploration and robotic mobility is seeking an Executive Assistant to provide high-level support to senior leadership within a fast-paced startup environment.
This role will work closely with the CEO and executive team, helping to manage schedules, communications, travel, events, and day-to-day operations while ensuring the business runs efficiently at the highest level.
Key Responsibilities
This role will work closely with the CEO and executive team, helping to manage schedules, communications, travel, events, and day-to-day operations while ensuring the business runs efficiently at the highest level.
Key Responsibilities
- Manage executive calendars, meetings, scheduling, and communications
- Coordinate domestic and international travel arrangements and expense reporting
- Support senior leadership across operational and administrative activities
- Prepare presentations, reports, meeting materials, and executive documentation
- Attend meetings, capture minutes, and track follow-up actions
- Liaise with internal teams, external stakeholders, and business partners
- Support internal and external event coordination
- Maintain office supplies, meeting rooms, and workplace organisation
- Manage confidential information with professionalism and discretion
- Support special projects and operational initiatives as needed
- 2–3 years’ experience supporting senior executives or leadership teams
- Excellent organisational, multitasking, and prioritisation skills
- Strong written, verbal, and interpersonal communication abilities
- High attention to detail and problem-solving capabilities
- Ability to manage sensitive and confidential information
- Strong proficiency with Microsoft Office Suite and office management tools
- Comfortable working onsite within a fast-paced environment, with occasional extended hours or travel as required
- Experience within startup, aerospace, technology, or fast-growth environments
- Event coordination or executive project support experience
- Exposure to supporting multiple senior stakeholders simultaneously