Executive Assistant

A cutting-edge aerospace organisation supporting the future of lunar exploration and robotic mobility is seeking an Executive Assistant to provide high-level support to senior leadership within a fast-paced startup environment.

This role will work closely with the CEO and executive team, helping to manage schedules, communications, travel, events, and day-to-day operations while ensuring the business runs efficiently at the highest level.

Key Responsibilities

• Manage executive calendars, meetings, scheduling, and communications
• Coordinate domestic and international travel arrangements and expense reporting
• Support senior leadership across operational and administrative activities
• Prepare presentations, reports, meeting materials, and executive documentation
• Attend meetings, capture minutes, and track follow-up actions
• Liaise with internal teams, external stakeholders, and business partners
• Support internal and external event coordination
• Maintain office supplies, meeting rooms, and workplace organisation
• Manage confidential information with professionalism and discretion
• Support special projects and operational initiatives as needed
  
  

Key Requirements

• 2–3 years’ experience supporting senior executives or leadership teams
• Excellent organisational, multitasking, and prioritisation skills
• Strong written, verbal, and interpersonal communication abilities
• High attention to detail and problem-solving capabilities
• Ability to manage sensitive and confidential information
• Strong proficiency with Microsoft Office Suite and office management tools
• Comfortable working onsite within a fast-paced environment, with occasional extended hours or travel as required
• Experience within startup, aerospace, technology, or fast-growth environments
• Event coordination or executive project support experience
• Exposure to supporting multiple senior stakeholders simultaneously