What are the responsibilities and job description for the Executive Assistant position at EVONA?
We are looking for an Executive Assistant to support the CEO and help keep a fast-moving startup running smoothly. This is a high-trust, high-impact role for someone who thrives on organization, clear communication, and solving problems before they land.
What you will do
What you will do
- Manage CEO communications, including inbox triage, calls, and message handling
- Own the CEO’s calendar, coordinating internal and external meetings and responding on their behalf when needed
- Provide support to the COO, CTO, and CSO as required
- Coordinate domestic and international travel, build agendas, and manage expense reports
- Synthesize information from multiple sources, prioritize actions, and keep the CEO ahead of commitments and deadlines
- Liaise with senior leaders, external partners, and key stakeholders
- Draft presentations, briefing notes, and other documents to prepare the CEO for meetings
- Attend assigned meetings, take minutes, track action items, and follow through on completion
- Welcome guests and support on-site logistics
- Help plan internal and external events
- Maintain office supplies and inventory, coordinate weekly cleaners, and ensure meeting rooms are ready
- Take on special projects as needed
- Handle sensitive information with confidentiality, discretion, and excellent judgment
- 2–3 years of experience supporting a senior executive
- Strong written and verbal communication skills and a collaborative, team-first approach
- Excellent organization, attention to detail, and ability to manage multiple priorities
- Calm under pressure with strong problem-solving skills and good judgment
- Comfortable handling confidential information with discretion
- High proficiency with Microsoft Office and common office management tools
- Ability to work in-person with extended hours when needed, including occasional weekend support
- Willingness to travel domestically and internationally as required