Staff Accountant

Company Overview

Evolving Solutions is a leading technology solutions provider that helps clients modernize and automate their mission-critical applications and infrastructure to support business transformation. Our business is client-centric consulting and delivery of technical solutions to enable modern operations in a hybrid cloud world.

Our Core Values

• Do the Right Thing
• Be a Team Player
• Be Humbly Confident
  
  

Primary Impact

Evolving Solutions is looking for a Staff Accountant to join the Finance & Accounting team. The role plays a vital role by supporting the accounting team through managing processes related to project creation, time entry validation, invoicing, revenue recognition, sales tax, and collections. This role also includes reviewing and creating Statements of Work (SOWs) and additional projects as needed.

Project Management

• Prepare and track customer Statements of Work (SOWs).
• Create cost worksheets to accurately track services revenue and margin.
• Coordinate internal kickoff meetings and conference calls.
• Set up projects in CRM and ERP systems accurately and on time; manage throughout the lifecycle.
• Review SOWs to understand and validate resources, timing, invoicing, and revenue requirements.
• Monitor PS Request opportunities to drive timely closure of project pipeline.
• Ensure all internal billable resource time entries are submitted weekly and coded correctly.
• Enter and reconcile external resource time against invoicing; confirm hours and costs align with the correct period.
• Schedule project reviews with internal teams to assess status and identify projects to close.
• Track vendor service contracts for third-party resources to ensure valid agreements are in place.
• Drive process efficiency by streamlining and automating SOW creation within the future SOW management tool.
  
  

AR Invoicing

• Process Product and Services invoices accurately and timely.
• Ensure client-specific requirements (e.g., ship-to, bill-to, sales tax) are met.
• Reconcile AR invoices with supporting documentation for compliance.
• Generate AR reports, client statements, and credit-on-account summaries.
  
  

Collections

• Manage collections to support cash flow and minimize past-due balances.
• Communicate professionally with clients and internal teams to resolve billing issues.
• Streamline and automate AR and collections workflows in NetSuite and related tools.
  
  

Sales Tax

• Calculate and apply correct sales tax on all client invoices, leveraging Vertex.
• Ensure proper tracking, recording, and processing of use tax.
• Maintain compliance with multi-state tax regulations and filing requirements.
• Prepare and submit timely sales and use tax returns for all jurisdictions.
• Reconcile tax accounts and ensure accurate payments.
• Manage exemption certificate and vendor compliance.
  
  

Outcomes and Desired Results

• Build trusted relationships with Services, Operations and Sales teams.
• Ensure timely and accurate SOW completion.
• Maintain consistent process flow for all PS project engagements.
• Enter accurate information into systems promptly.
• Identify and implement process improvements for efficiency.
  
  

Required Qualifications

• 3 years of relative accounting experience.
• Experience with project accounting and professional services billing models (T&M, fixed fee, milestones).
• Bachelor’s degree in Accounting or Finance.
• NetSuite experience.
• Ability to communicate billing/tax/revenue issues clearly with clients and internal stakeholders.
• Strong attention to detail in invoice/tax setup and reconciliations.
• Intermediate Excel skills (PivotTables, lookups/formulas); ability to work accurately with large datasets.
• Experience supporting month-end close activities (journal entries and/or account reconciliations).
  
  

Preferred Qualifications

• Dynamics 365
• Understanding of revenue recognition principles (ASC 606) and GAAP.
• Sales tax tools experience (Vertex) and/or multi-state sales & use tax filings.
• Experience reviewing SOWs/contracts for billing and invoicing requirements.
• Experience with exemption certificates and customer tax documentation.
• Experience with reporting/analytics (Power BI or similar).
• Concur and/or corporate card program experience.
• Experience applying ASC 606 to project-based / professional services billing (T&M, fixed fee, milestones) and/or bundled arrangements.
  
  

Work location

Hybrid - Corporate office in Hamel, MN with 1 or 2 days remote

Reporting Relationships

Reports to the Assistant Controller; works closely with the Professional Services Director and Operations team.