Executive Assistant - VC

Executive Assistant to General Partner

San Francisco

Hiring firm is an investment manager headquartered in San Francisco

The Company is seeking an Executive Assistant to support one of the company’s General Partners..

Essential Responsibilities:

· Proactively, efficiently, and accurately drive the GP’s complex and frequently-changing calendar. Activities of the GP should be managed thoughtfully with an understanding of their priorities and should allow space for the successful execution of all required business activities.

· Regularly communicate with the GP on upcoming priorities and to identify and drive solutions for potential priority conflicts. Keep them informed of activities within the office, the firm, or within his/her business relationships that have occurred while traveling or otherwise out of the office.

· Coordinate complicated, frequent, and highly fluid (and global) travel arrangements. Travel arrangements should demonstrate an understanding of their travel preferences and be well-organized, accurate, cost-effective, and compliant with firm’s Travel and Expense Policy.

· Support the GP in managing their high-volume email inbox by reviewing and prioritizing incoming emails and where appropriate, drafting or sending responses on behalf of the GP; handling confidential and sensitive information with high discretion and professionalism.

· Coordinates all logistics for the GP’s meetings and events. This may include preparing meeting materials, greeting guests, ordering meals, coordinating transportation, and securing meeting or event locations. For larger events, the EA may also coordinate with other teams to manage complex arrangements.

· Reconcile a high volume of expenses on a weekly basis to ensure complete and on-time submissions by each month-end.

· Maintain relevant meeting and correspondence data within the company’s CRM.

· Act as an internal and external extension of the GP. Develop exceptional relationships with representatives from firm’s current and potential investors and with other firm employees as well.

· Become an integral member of the Admin Team, supporting other EA team members during peak periods, vacations, and absences.

· Other duties and projects, as assigned.

Required Education, Experience, and Abilities:

· Minimum 5 five years of executive-level support experience, with recent experience within the financial services industry; experience in private equity or venture capital industries strongly preferred

· Bachelor’s degree, or equivalent combination of education or experience required.

· Intermediate to advanced knowledge of MS Office suite required.

· Strong verbal and written communication skills a must.

· Exhibits a commitment to customer service and relationship-building.

· Strong problem-solving orientation.

· Dedicated, self-motivated, and proactive team player.

· Demonstrates honesty, discretion, integrity, and reliability.