What are the responsibilities and job description for the Scheduling Coordinator position at EviDent Alliance?
Scheduling Coordinator – Bellevue Location
Join Our Close-Knit, High-Energy Dental Team! MUST HAVE RESTORATIVE DENTAL EXPERIENCE!
Our office is looking for a friendly, organized, and motivated Scheduling Coordinator to join our amazing team. If you thrive in a fast-paced environment, love helping patients, and enjoy being part of a supportive group that truly feels like family — this could be the perfect fit for you.
In this role, you’ll play a key part in keeping our day running smoothly. You’ll be the go-to person for managing patient schedules, keeping providers booked efficiently, and ensuring every patient has a great experience from the moment they call or walk through our door. You’ll work closely with our dentists, hygienists, and front office team to keep appointments flowing, fill schedule openings, and help us deliver exceptional care.
We’re a tight team, we communicate well, and we support each other — and we’re looking for someone who values that same kind of positive, collaborative workplace.
Why You’ll Love Working With Us
A close, supportive team that truly enjoys working together
A fast-paced work environment where every day is different
Opportunities to learn and grow within the dental field
A chance to make a real impact on patient experience and office success
Great Benefits: Paid Time Off, 401k, Medical, Dental and monthly bonus potential.
What We’re Looking For
Minimum Qualifications
High school diploma or equivalent
Dental experience required — you already know the basics of how a dental office runs
Familiarity with scheduling or front office administrative roles
Basic computer skills and proficiency with scheduling software
Dentrix experience strongly preferred
Strong multitasking and organizational abilities
Excellent verbal and written communication skills
A friendly, compassionate, and professional demeanor
Preferred Qualifications
Associate degree or higher in healthcare administration or related field
Prior experience in a dental office (front desk, scheduling, or coordination roles)
Experience with electronic health record (EHR) systems
Customer service experience in a clinical environment
Ability to handle confidential information with professionalism
What You’ll Be Doing
Managing, organizing, and coordinating daily patient appointments
Communicating with patients to confirm, reschedule, or adjust appointments
Working closely with providers to understand preferences and availability
Ensuring scheduling accuracy in Dentrix and keeping appointment notes current
Solving scheduling challenges quickly and professionally
Filling last-minute cancellations and helping maintain productive schedules
Supporting front desk operations and collaborating with both clinical and administrative teams
Providing patients with a warm, welcoming experience from start to finish
What Helps You Shine in This Role
Strong organization and time-management skills
Comfort navigating Dentrix or similar scheduling systems
Excellent communication and people skills
A calm, problem-solving mindset when unexpected changes pop up
A team-player attitude and willingness to jump in and help wherever needed